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Administrative Support Specialist

2 months ago

Boise, Idaho, United States Cypress HCM Full time
Job Overview

Position: Department Admin Support

Role Summary: This position entails a diverse array of administrative and clerical responsibilities tailored for the legal department. The role includes managing routine procurement of office supplies, facilitating team events, preparing communications, and providing logistical support for appointments and travel arrangements, alongside assisting the Executive Assistant with office management and team support.

Key Responsibilities:
  • Scheduling and Communication Coordination:
    • Assist the Executive Assistant in organizing and moderating global All Hands Meetings, including webcasts and conference calls. Prepare and refine presentation materials.
    • Coordinate logistics for meetings within the legal team.
    • Facilitate messaging support and distribution of communications for the legal team.
  • Team Engagement and Event Management:
    • Plan, organize, and manage events such as large-scale meetings and team-building activities.
    • Coordinate team celebrations and other engagement activities.
    • Arrange meetings for internal and external visitors, including office reservations.
  • Travel Coordination:
    • Provide travel booking assistance for members of the legal department and support the Executive Assistant for the Legal Executive team. Manage travel bookings and expense report processing for team members.
  • Office Administration:
    • Assist team members with various requests related to IT, HR, Facilities, and training.
    • Monitor and procure office supplies as needed.
    • Handle office mail, document posting, collection, and distribution.
    • Prepare for new hire onboarding processes.
    • Organize supplies, equipment, and seating arrangements.
    • Support the setup and maintenance of the SharePoint site.
Qualifications:
  • Experience in administrative support is required; executive experience is not mandatory.
  • Familiarity with expense reporting and travel booking processes is essential.
  • Training will be provided for company-specific tasks.
Compensation:

Hourly Rate: $ /hr

Job Reference: JP 3372