Office Support Specialist

2 weeks ago


Sylmar, California, United States Collabera Full time
Job Overview

We are seeking a dedicated Office Support Specialist to join our team at Collabera. This role involves a variety of clerical and administrative responsibilities aimed at ensuring smooth operations within the department.

Key Responsibilities:
  • Performing a range of administrative tasks under general supervision, including:
    • Managing incoming phone calls and emails; coordinating travel arrangements; scheduling appointments; organizing meetings; and preparing various documents such as reports and presentations.
    • Facilitating the execution of contracts and processing invoices for finance.
    • Assisting with calendar management, travel logistics, expense reporting, and other administrative duties as needed.
    • Providing support for meeting planning, including town halls and managing agendas for leadership team meetings.
    • Tracking departmental activities and key performance indicators, including organizational changes, budget management, and training completion.
    • Gathering and analyzing information to prepare reports, agendas, and correspondence in accordance with company policies.
    • Maintaining organized files, records, and documentation for the department.
    • Overseeing vendor contract documentation and managing office supply inventory.
    • Identifying and resolving issues to prevent recurrence of problems.
Qualifications:
  • High School Diploma or GED required.
  • A minimum of 3 years of relevant administrative experience or equivalent.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Strong organizational skills, attention to detail, and ability to work independently.
  • Intermediate to advanced knowledge of Office Suite, Adobe Acrobat, Visio, and Lotus Notes or Outlook.

Compensation: $24/hr - $28/hr

About Collabera

Collabera is a leading Global Digital Solutions Company specializing in Software Engineering Solutions for innovative organizations across various sectors, including Technology, Financial Services, Telecom, and Healthcare. With a presence in 60 locations across 11 countries, we serve 30% of the Fortune 500 and have consistently outpaced industry growth rates.



  • Sylmar, California, United States BuildAbility LA Full time

    Job OverviewBecome a vital member of the BuildAbility Team as an Employment Support SpecialistAre you passionate about empowering others to achieve their aspirations? Do you thrive in community settings rather than traditional office environments? We are currently seeking Employment Support Specialists to assist participants in our Supported Employment...


  • Sylmar, California, United States BuildAbility LA Full time

    Job OverviewBecome a vital part of the BuildAbility Team as a Community Support SpecialistAre you passionate about helping others achieve their aspirations? Do you thrive in community settings rather than traditional office environments? We are currently seeking Community Support Specialists to provide assistance to participants in our Independent Living...


  • Sylmar, California, United States BuildAbility LA Full time

    Position OverviewBecome a valued member of the BuildAbility Team as a Community Support SpecialistAre you passionate about helping others achieve their aspirations? Do you thrive in dynamic environments rather than traditional office settings? We are currently seeking Community Support Specialists to provide assistance to participants in our Independent...


  • Sylmar, California, United States BuildAbility LA Full time

    Position OverviewBecome a valued member of the BuildAbility Team as a Community Support SpecialistAre you passionate about helping others achieve their aspirations? Do you thrive in dynamic environments rather than traditional office settings? We are currently seeking Community Support Specialists to provide assistance to participants in our Independent...


  • Sylmar, California, United States BuildAbility LA Full time

    Position OverviewBecome a valued member of the BuildAbility Team as a Community Support SpecialistAre you passionate about helping others achieve their aspirations? Do you thrive in dynamic environments rather than traditional office settings? We are currently seeking Community Support Specialists to assist participants in our Community Integration...


  • Sylmar, California, United States BuildAbility LA Full time

    Position OverviewBecome a valued member of the BuildAbility Team as a Community Support SpecialistAre you passionate about empowering individuals to achieve their aspirations? Do you thrive in dynamic environments, engaging with the community rather than being confined to an office? We are currently seeking Community Support Specialists to provide assistance...


  • Sylmar, California, United States BuildAbility LA Full time

    Job OverviewBecome a vital part of the BuildAbility LA team as a Community Support Specialist.Are you passionate about empowering individuals to achieve their aspirations? Do you thrive in dynamic environments that allow you to engage with the community? We are currently seeking Community Support Specialists to provide essential assistance to participants in...


  • Sylmar, California, United States Maclay Healthcare Full time

    Position OverviewAre you dedicated to enhancing the quality of life for others? Do you thrive in a collaborative environment and possess the ability to think on your feet? If so, we invite you to explore a fulfilling role with Maclay Healthcare.About UsAt Maclay Healthcare, we believe that care transcends clinical tasks. Guided by compassion and integrity,...


  • Sylmar, California, United States Quixote Studios LLC Full time

    Job OverviewAccounts Receivable SpecialistPosition Summary:Quixote Studios LLC, a leading entity in the film and television production industry, is seeking an Accounts Receivable Specialist to enhance our accounting team. This role is crucial for supporting the collections process across various customer accounts. The ideal candidate will exhibit strong...

  • Primary Therapist

    2 days ago


    Sylmar, California, United States New Beginnings Detox & Recovery Full time

    Job Title: Primary Therapist - Addiction SpecialistJob Summary:New Beginnings Detox & Recovery is seeking a highly skilled and compassionate Primary Therapist - Addiction Specialist to join our team. As a key member of our treatment team, you will provide specialized individual and group therapies to clients struggling with addiction and substance...


  • Sylmar, California, United States Anheuser-Busch Full time

    About UsAt Anheuser-Busch, we embody a culture of ambition and innovation. Our commitment to dreaming big shapes our identity and drives our mission forward. We continuously seek fresh approaches to enhance life’s experiences, ensuring a future filled with possibilities.Join Our TeamWe are on the lookout for individuals who possess enthusiasm, skill, and a...

  • Clinical Dietitian

    1 day ago


    Sylmar, California, United States Compass Group Careers Full time

    Job SummaryWe are seeking a highly skilled Clinical Dietitian to join our team at Compass Group Careers, providing medical nutrition therapy and nutrition education to patients in an acute care medical center.Key Responsibilities:Conduct comprehensive nutrition assessments and develop personalized diet plans for patientsCollaborate with healthcare teams to...


  • Sylmar, California, United States Quixote Studios LLC Full time

    Job OverviewAccounts Receivable ClerkPosition Summary:Quixote Studios LLC, a leading entity in the film and television production sector, is seeking an Accounts Receivable Clerk to enhance our finance team. This role is pivotal in supporting the accounts receivable function, ensuring the efficient collection of payments across various customer accounts. The...


  • Sylmar, California, United States Quixote Studios LLC Full time

    Job OverviewAccounts Receivable ClerkPosition Summary:Quixote Studios LLC, a leading name in the film and television production industry, is seeking an Accounts Receivable Clerk to enhance our finance team. This role is pivotal in supporting the collections process across various client accounts. The successful candidate will exhibit proactive...


  • Sylmar, California, United States ProCare Therapy Full time

    Job SummaryWe are seeking a dedicated and experienced Special Education Teacher to join our team at ProCare Therapy. As a Special Education Teacher, you will play a vital role in providing high-quality educational services to students with disabilities.Key ResponsibilitiesDevelop and Implement IEPsDevelop, implement, and monitor Individualized Education...


  • Sylmar, California, United States Anheuser-Busch Full time

    About the Role:We are seeking a highly motivated and detail-oriented Merchandising Representative to join our team at Anheuser-Busch. As a key member of our Merchandising team, you will be responsible for engaging our consumers by merchandising store shelves and displays with our globally recognized brands.Key Responsibilities:Organize, rotate, and stock...


  • Sylmar, California, United States Select Source International Full time

    Job OverviewWe are seeking a dedicated Administrative Executive Assistant to provide comprehensive support to our team.Key ResponsibilitiesManage calendars, coordinate travel arrangements, prepare expense reports, and handle invoice processing along with various administrative duties as needed.Provide administrative assistance for meeting organization,...


  • Sylmar, California, United States Maclay Healthcare Full time

    Job SummaryWe are seeking a highly skilled Physical Therapist Assistant to join our team at Maclay Healthcare. As a key member of our healthcare team, you will play a vital role in providing exceptional patient care and support to our residents.Key ResponsibilitiesDeliver High-Quality Patient CareAssist licensed therapists in providing patient care and...


  • Sylmar, California, United States Ekman Associates, Inc Full time

    Job DescriptionJob Title: Business System Analyst - Workday ExpertLocation: OnsiteAbout Us: Ekman Associates, Inc. is a management consulting firm that specializes in developing business strategy, delivering solutions, and addressing human resource demands.Job SummaryWe are seeking a highly skilled Workday Business System Analyst to support our Payroll,...


  • Sylmar, California, United States Serenity Recuperative Care Inc Full time

    Job OverviewPOSITION SUMMARYSerenity Recuperative Care Inc is seeking a Resident Aide to support our professional team by executing various resident care tasks and related non-professional services essential for the comfort and personal needs of our residents. This role involves delivering resident care as directed by nursing staff, including daily...