Administrative Executive Assistant

2 weeks ago


Sylmar, California, United States Select Source International Full time
Job Overview

We are seeking a dedicated Administrative Executive Assistant to provide comprehensive support to our team.

Key Responsibilities

  • Manage calendars, coordinate travel arrangements, prepare expense reports, and handle invoice processing along with various administrative duties as needed.
  • Provide administrative assistance for meeting organization, including planning town halls and managing agendas for leadership meetings.
  • Track departmental activities and key performance indicators, including organizational changes, budget management, progress on goals, and training completions.
  • Compile and analyze information; prepare reports, agendas, correspondence, and memoranda in accordance with company policies.
  • Organize and distribute essential personnel documents such as timesheets and job descriptions to ensure effective communication with Human Resources.
  • Maintain and organize departmental files, records, presentations, and other materials as directed.
  • Manage vendor contracts and ensure proper documentation is maintained.
  • Oversee office supply inventory and place orders as necessary.
  • Identify and resolve issues proactively to prevent recurrence.
  • Stay updated on industry developments and best practices.
  • Perform additional duties as assigned by management.
  • Support company initiatives in alignment with Quality Management Systems (QMS) and Environmental Management Systems (EMS).
  • Adhere to all regulatory requirements, including those set forth by the U.S. Food and Drug Administration (FDA).

Qualifications

Essential Requirements

  • High School Diploma or GED.
  • A minimum of 3 years of relevant administrative experience or equivalent.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Strong organizational skills with attention to detail and the ability to work independently.
  • Intermediate to advanced proficiency in Microsoft Office Suite, Adobe Acrobat, and other relevant software.
About Us

Select Source International (SSI) is a consulting firm specializing in IT, Health Care, and Engineering Services, established in 1998. Our consultants are recognized for delivering exceptional services to a diverse range of clients, including Fortune 500 companies and mid-sized enterprises.



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