Administrative Executive Assistant
2 weeks ago
We are seeking a dedicated Administrative Executive Assistant to provide comprehensive support to our team.
Key Responsibilities
- Manage calendars, coordinate travel arrangements, prepare expense reports, and handle invoice processing along with various administrative duties as needed.
- Provide administrative assistance for meeting organization, including planning town halls and managing agendas for leadership meetings.
- Track departmental activities and key performance indicators, including organizational changes, budget management, progress on goals, and training completions.
- Compile and analyze information; prepare reports, agendas, correspondence, and memoranda in accordance with company policies.
- Organize and distribute essential personnel documents such as timesheets and job descriptions to ensure effective communication with Human Resources.
- Maintain and organize departmental files, records, presentations, and other materials as directed.
- Manage vendor contracts and ensure proper documentation is maintained.
- Oversee office supply inventory and place orders as necessary.
- Identify and resolve issues proactively to prevent recurrence.
- Stay updated on industry developments and best practices.
- Perform additional duties as assigned by management.
- Support company initiatives in alignment with Quality Management Systems (QMS) and Environmental Management Systems (EMS).
- Adhere to all regulatory requirements, including those set forth by the U.S. Food and Drug Administration (FDA).
Qualifications
Essential Requirements
- High School Diploma or GED.
- A minimum of 3 years of relevant administrative experience or equivalent.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong organizational skills with attention to detail and the ability to work independently.
- Intermediate to advanced proficiency in Microsoft Office Suite, Adobe Acrobat, and other relevant software.
Select Source International (SSI) is a consulting firm specializing in IT, Health Care, and Engineering Services, established in 1998. Our consultants are recognized for delivering exceptional services to a diverse range of clients, including Fortune 500 companies and mid-sized enterprises.
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