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Administrative Coordinator

2 months ago

Hillsboro, United States Northwest Regional Education Service District Full time
Job Title: Administrative Specialist

We are seeking a highly skilled and detail-oriented Administrative Specialist to join our team at Northwest Regional Education Service District. As an Administrative Specialist, you will provide advanced administrative support to our department, performing a variety of tasks that require a high level of accuracy and organizational skills.

Key Responsibilities:
  • Provide administrative support to the department, including maintaining calendars, scheduling meetings, and preparing correspondence.
  • Independently prepare, maintain, and disseminate records/files, establish and update manual and electronic recordkeeping systems, and retain and retrieve files, data, and related information.
  • Compose, review, edit, and proofread documents and reports using correct business English, including composition, spelling, grammar, punctuation, and letter format as needed for correspondence, compliance, or other reporting.
  • Process requisitions, reimbursements, purchase orders, invoices, and reports, including appropriate documentation and assuring appropriate approval and account coding using the fiscal software system and intermediate to advanced functions in spreadsheets.
  • Update website for program/department-specific information and develop forms for use in the delivery of assigned tasks.
  • Assist other personnel in order to ensure efficacy of NWRESD work, including training other employees in advanced applications, processes, or procedures.
  • Compile data and prepare reports utilizing advanced features in software solutions used by NWRESD, including retrieval and manipulation of data in spreadsheets for a variety of purposes such as state and federal reporting and monitoring for compliance.
  • Perform other related duties as assigned.
Requirements:
  • Minimum requirement of a high school diploma or equivalent.
  • Background and Criminal History Verification clearance.
  • Current First Aid/CPR certification preferred.
  • Valid driver's license, vehicle available for use on the job, and accompanying automobile insurance.
Preferred Qualifications:
  • Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias.
  • Ability to work with a very high degree of accuracy and organizational skills.
  • Ability to work independently on complex tasks.
  • Ability to operate a variety of office equipment, including computer, copier, FAX, and other related equipment or machines.
  • Ability to exhibit professionalism and effective human relations.
  • Skillfully utilize educational technology and software as required by the position.
  • Possess advanced experience with Google Workspace Suite and Microsoft Office Suite, including documents, drives, spreadsheets, and email.
  • Possess organizational skills for effectively managing multiple tasks.
  • Possess experience with data entry.
  • Ability to compose a finished product from rough copy or verbal instructions.
  • Record of ability to work under pressure and tight timelines.
  • Ability to maintain the integrity of confidential information and able to respond sensitively to questions about student, family, and staff matters.
  • Maintain professional and technical knowledge by participating in professional development activities.
Equal Opportunity Employer:

Northwest Regional Education Service District is an equal opportunity employer, committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization, working to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.

We value representation and are most interested in finding the best candidate for the job. We encourage you to apply, even if you don't believe you meet every one of the qualifications described below.