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Senior Executive Assistant

2 months ago

Boston, Massachusetts, United States Bridge Over Troubled Water Full time

The Senior Executive Assistant will provide comprehensive support to the Chief Executive Officer, Board of Directors, and Senior Management Team. This role will act as the main liaison for both internal and external stakeholders regarding all matters related to the CEO. The Senior Executive Assistant must demonstrate the ability to work autonomously on various projects, ensuring timely completion while managing sensitive information with discretion.

Bridge is dedicated to fostering a diverse workplace and strongly encourages individuals from various backgrounds to apply.

KEY RESPONSIBILITIES:

  • Oversee the CEO's schedule by prioritizing requests and resolving conflicts, making informed decisions to facilitate seamless daily operations.
  • Draft and finalize memos, and prepare communications on behalf of the executive.
  • Lead the creation of presentations and all associated materials required for formal meetings with the Executive Team or company-wide gatherings.
  • Conduct research and analyze data to support projects, events, and initiatives led by directors.
  • Organize and maintain board records, documents, and reports.
  • Compile data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Accurately document minutes from board meetings.
  • Utilize various software tools, including Microsoft Office Suite, spreadsheets, and video conferencing platforms.
  • Review and analyze incoming memos, submissions, and distribute them as necessary.
  • Coordinate business travel arrangements for the CEO.
  • Perform administrative tasks, including ordering office supplies.
  • Sort and distribute incoming correspondence.
  • Provide general administrative and office management support to the management team.
  • Assist in organizing team meetings and events, including logistics, catering, and setup.

QUALIFICATIONS:

  • Bachelor's degree required.
  • Minimum of 5 years of professional experience.
  • Proficient in Google and Microsoft Office suites.
  • Familiarity with Doodle polls.
  • Extensive experience working with a board of directors.
  • Demonstrated ability to multitask with exceptional organizational skills.
  • Strong verbal and written communication skills.
  • Experience in event planning is essential.
  • Effective decision-making and prioritization abilities.
  • Experience working with diverse and culturally competent communities.

BENEFITS:

  • Bridge offers a comprehensive benefits package, including medical, pharmacy, and dental coverage through BCBS, vision coverage through EyeMed, a 401K plan with 3% matching, flexible spending accounts, life insurance, 13 holidays, sick leave, vacation time, and a birthday benefit.

Bridge Over Troubled Waters, Inc. is an equal opportunity employer and does not discriminate based on sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability, or veteran status.