Executive Assistant Program Leader

3 days ago


Boston, Massachusetts, United States Wayfair Full time
About the Role

Wayfair is seeking a highly skilled and experienced Senior Executive Assistant to join our team. As a key member of our Enterprise Leadership team, you will provide exceptional administrative support to our senior leaders, manage the day-to-day activities of the Corporate Travel program, and lead the Executive Assistant program.

Key Responsibilities
  • Support the Chief Financial Officer/Chief Administrative Officer and Chief People Officer in their daily activities
  • Manage calendars, schedule meetings, and prioritize tasks to ensure efficient use of time
  • Coordinate travel arrangements, both domestic and international, and manage business expenses
  • Provide logistical support for large in-office events, including Investor meetings and employee holiday parties
  • Interact with key internal and external contacts, investors, and other C-level individuals in a professional manner
  • Set global corporate travel policy and make recommendations on business process efficiency
  • Manage travel and travel payments vendors, and ensure smooth day-to-day travel booking and traveler support
  • Act as a point person for visiting executives and large corporate investors
  • Coach and mentor Executive Assistants in achieving their long-term career goals
Requirements
  • Bachelor's Degree
  • 7+ years of experience as an executive assistant, chief of staff, or other business operations role, including at least 5 years as a manager
  • Experience working with multiple leaders at once
  • Demonstrable success in talent development and growing direct reports into expanded or new roles
  • Ability to be assertive and give push-back as needed
  • Meticulous attention to detail and strong planning and forward-thinking capabilities
  • Advanced proficiency in Google Enterprise Suite tools
  • Excellent written, verbal, and presentation skills
  • Extremely high level of discretion pertaining to confidential information
About Wayfair

Wayfair is one of the world's largest online destinations for the home. We're a community of innovators, risk-takers, and trailblazers who celebrate our differences and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair - and world - for all.



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