Executive Support Specialist

1 week ago


Washington, Washington, D.C., United States ROCS Grad Staffing Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our EVP and SVP. The ideal candidate will have a minimum of 2+ years of experience in a fast-paced team environment and possess excellent interpersonal skills.

Key Responsibilities
  • Provide administrative, logistical, and project management support to ensure smooth operation of the organization.
  • Conduct various duties for both executives, including complex calendar management, travel plans, expense reports, and processing invoices.
  • Manage speaking and meeting engagements for both executives, including coordination of prep calls, gathering talking points, and briefing documents.
  • Serve as an administrative liaison to various committees and ensure fluid communication throughout the organization.
  • Monitor relevant event- and member-related email inboxes and assign relevant staff members to follow up with inquiries.
  • Partner with manager and communities to schedule necessary internal prep meetings and external calendar invitations.
Requirements
  • A minimum of 2+ years of experience as an executive assistant, administrative assistant, or project manager in a fast-paced team environment.
  • Proven planning and organizational skills with strong attention to detail.
  • Proficiency in Microsoft Office suite, including Word, PowerPoint, Excel, Outlook, and SharePoint.
  • Excellent interpersonal skills and capable of exercising discretion on all matters.


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