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Executive Support Specialist

2 months ago

Washington, Washington, D.C., United States ROCS Grad Staffing Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our executive team. The ideal candidate will have a minimum of 2+ years of experience in a fast-paced team environment and possess excellent interpersonal skills.

Key Responsibilities
  • Provide administrative support to the EVP and SVP, including calendar management, travel planning, and expense reporting.
  • Manage speaking and meeting engagements for both executives, including coordination of prep calls and logistics.
  • Serve as an administrative liaison to various committees and ensure smooth operation of events.
  • Prepare and oversee the CEO's schedule for key events and ensure leadership team members are prepared for meetings.
  • Collect and analyze board participation and attendance, and perform logistical preparation for board members and VIPs.
  • Proactively cultivate dialogue between executives and internal departments to ensure fluid communication throughout the organization.
  • Manage industry engagement calendar and ensure internal calendars align with external events.
  • Monitor relevant email inboxes and assign staff members to follow up with inquiries.
Requirements
  • Minimum 2+ years of experience as an executive assistant, administrative assistant, or project manager.
  • Proven planning and organizational skills with strong attention to detail.
  • Proficiency in Microsoft Office suite, including Word, PowerPoint, Excel, Outlook, and SharePoint.
  • Excellent interpersonal skills and capable of exercising discretion on all matters.

Location: Washington, D.C.

Salary: $50-60k