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Executive Support Specialist

2 months ago

Washington, Washington, D.C., United States ROCS Grad Staffing Full time
{"Responsibilities": "Key Responsibilities
  • Provide high-level administrative support to the EVP and SVP, ensuring seamless operation of the organization.
  • Manage complex calendars, travel arrangements, and expense reports for both executives.
  • Coordinate speaking engagements, meeting preparations, and logistics for both executives and external contacts.
  • Serve as a liaison to U.S. Travel's Board of Directors, Executive Board, Finance Committee, and Nominating and Membership Committee.
  • Prepare and oversee the CEO, EVP, and National Chair's schedule for the association's annual trade show, board meetings, and other key events.
  • Collect and analyze board participation and attendance, and perform logistical preparation for board members and VIPs during the annual trade show and other U.S. Travel events.
  • Proactively facilitate communication between executives and internal departments, ensuring a fluid workflow throughout the organization.
  • Manage the industry engagement calendar, ensuring alignment with internal and external events.
  • Monitor relevant event- and member-related email inboxes and assign staff members to follow up with inquiries.
Qualifications
  • A minimum of 2+ years of experience as an executive assistant, administrative assistant, or project manager in a fast-paced team environment.
  • Proven planning and organizational skills with strong attention to detail.
  • Proficiency in Microsoft Office suite, including Word, PowerPoint, Excel, Outlook, and SharePoint.
  • Excellent interpersonal skills and capable of exercising discretion on all matters.
", "Qualifications": "Requirements
  • A minimum of 2+ years of experience as an executive assistant, administrative assistant, or project manager in a fast-paced team environment.
  • Proven planning and organizational skills with strong attention to detail.
  • Proficiency in Microsoft Office suite, including Word, PowerPoint, Excel, Outlook, and SharePoint.
  • Excellent interpersonal skills and capable of exercising discretion on all matters.
", "Company": "ROCS Grad Staffing"}