Property Administrator

14 hours ago


Portland, Oregon, United States JLL Full time
About the Role

We are seeking a highly organized and detail-oriented Property Administrator to join our team at JLL. As a Property Administrator, you will be responsible for providing administrative support to our property management team, ensuring the smooth operation of our properties and providing exceptional customer service to our clients.

Key Responsibilities
  • Process and code all accounts payable invoices at the property per established schedules
  • Ensure invoices are paid on time and review all past due invoices to ensure proper payment has been made
  • Research and request appropriate back-up from vendor if necessary
  • Send out rent statements to tenants in sufficient time according to accounting calendar
  • Collecting rent and ensuring accounts receivable balances are minimized at the property
  • Providing lease administration services to the property to include but not limited to lease abstraction and lease file maintenance
  • Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via letters
  • Generating contracts for services at the property per the direction and input of the General Manager
  • Completing assigned financial reporting tasks in support of client requirements
  • Assisting the General Manager in preparation of the annual asset plan and budget
  • Providing quality assurance on contracted vendors as requested by the General Manager
  • Participating in the property's Team Emergency Response Plan and procedures
  • Assisting in Move-In/Move-Out processes and procedures
  • Answering telephones and greeting visitors
  • Administering tenant relations programs, including tenant events
  • Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to General Manager, when appropriate
Requirements
  • High school diploma
  • Bachelor's degree preferred
  • Minimum of one year of administrative support experience required, including AP/AR experience and familiarity with financial statements
  • Property management administrative support preferred
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is passionate about providing exceptional customer service, we encourage you to apply for this exciting opportunity.



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