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Property Management Assistant
2 months ago
Lincoln Property Company is not open to unsolicited resumes from third-party recruiters unless they have been contractually engaged to provide candidates for a specific position. Any unsolicited submissions will be acknowledged with the understanding that Lincoln Property Company reserves the right to hire the applicant at its discretion without any fees owed to the submitting agency.
The Assistant Property Manager plays a crucial role in the administration of tenant leases, managing billing and collections, generating monthly reports for property owners, preparing vendor service agreements, overseeing contractor services, and assisting in the preparation of the annual budget. This position also involves supporting the Property Manager in various tasks as needed.
Key Responsibilities
- Provide daily support to the Property Manager in the management of the property portfolio.
- Foster relationships with tenants and vendors.
- Coordinate property scheduling and maintain communication with tenants and service providers.
- Assist with financial reporting, accounting, and budgeting activities.
Specific Duties
- Collaborate with the Property Manager to address management issues.
- Assist in supervising on-site personnel.
- Work closely with vendors to ensure adherence to service agreements.
- Recommend and authorize vendor contracts as necessary.
- Maintain direct communication with property owners in collaboration with the Property Manager.
- Conduct regular property inspections to identify and prevent potential issues.
- Ensure the effective operation of building safety and security systems.
- Adhere to owners' policies and ensure compliance with relevant codes and regulations.
- Handle incoming calls as required.
- Process work order requests and coordinate with technicians or vendors as needed.
- Organize building activities, including move-ins and move-outs, and verify insurance documentation.
- Review invoices for accurate coding prior to payment.
- Ensure compliance with management agreements.
- Assist the Property Manager in fulfilling property management, accounting, leasing, marketing, and construction requirements.
Qualifications
- Bachelor's Degree or a minimum of 2 years of experience in the commercial property sector.
- Experience with Yardi and MRI property management software.
- Exceptional customer service abilities.
- Basic knowledge of accounting principles.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Excel and Word.
- Excellent verbal and written communication skills.
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About Lincoln Property Company
Lincoln Property Company is a leading private real estate firm in the United States, providing a comprehensive range of real estate services and innovative solutions to owners, investors, lenders, and tenants. The company supports the entire real estate lifecycle across various asset types, including office, retail, industrial, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln manages a substantial portfolio of commercial space and has a significant development pipeline.
All job offers are contingent upon the successful completion of a background check and verification of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be processed in accordance with Lincoln Property Company's privacy policy.
