Preconstruction Estimator

1 week ago

Louisville, Kentucky, United States Schaefer General Contracting Services Full time

About Us

Schaefer General Contracting Services is a family-owned national builder with a legacy of delivering large-scale construction and renovation projects. Our approach is rooted in innovation, transparency, and stewardship, fostering enduring partnerships with our clients.

We uphold our values by prioritizing what is right for our clients, our workforce, and the communities we engage with. Our culture is built on respect, courtesy, and the recognition of each individual as a vital member of our team. Our success is founded on long-lasting relationships and a commitment to excellence, driven by dedicated professionals who are passionate about their work.

Reporting Structure

This position reports to Project Managers, the Director of Construction, and company ownership. The role encompasses overseeing and managing the estimating process with minimal administrative support.

Key Responsibilities

Pre-Bid Activities

  • Participate in pre-bid meetings to discuss bid/RFP specifics.
  • Create a list of subcontractors and suppliers tailored to the project type.
  • Send out invitations to bid.
  • Confirm participation of subcontractors through follow-up communications.
  • Review project plans and specifications.
  • Develop an estimate template using ProEst based on project documents.
  • Collaborate with the assigned Project Manager and Director of Construction to assess the project.
  • Attend pre-bid meetings and site walkthroughs.
  • Compile and submit pre-bid RFIs, distributing responses and addendums to relevant parties.
  • Organize meetings to review the ProEst template and address any gaps.
  • Coordinate with marketing to ensure a smooth bid day process.
  • Work with the Project Manager to establish the overall project schedule and phases.

Bid Day Responsibilities

  • Collaborate with the team, including marketing, PM, and ownership, to ensure a cohesive bid day effort.
  • Review all subcontractor bids for completeness and address any missing information.
  • Set up a workspace to track bids and input pricing into ProEst.
  • Conduct a final review of bids with the team to finalize costs.
  • Submit the completed bid to the owner/design team.

Post-Bid Activities

  • Follow up on any information requested by the owner/design team.
  • Update the bid database with current pricing for future reference.
  • If awarded the project, facilitate a handoff meeting with the Project Manager and Director of Construction.
  • Assist in the subcontractor buyout process.

General Duties

  • Maintain an up-to-date database of subcontractor contacts.
  • Continuously seek out new qualified subcontractors and suppliers.
  • Solicit new subcontractors and suppliers in emerging markets.
  • Maintain a cost database for budgeting purposes.

Essential Skills

  • Excellent written and verbal communication abilities.
  • Ability to thrive under tight deadlines.
  • Strong judgment and commitment to confidentiality.
  • Meticulous attention to detail.
  • Exceptional analytical and problem-solving skills.
  • Professional demeanor with strong interpersonal skills.
  • Self-motivated with the ability to lead and manage multiple preconstruction tasks.
  • Deep understanding of the company's business objectives and practices.
  • Consistent follow-through on commitments.
  • Professional representation of the firm to clients at all levels.
  • Agility in navigating a dynamic industry landscape.
  • Persuasive communication and diplomacy skills.
  • Ability to respond effectively to challenging situations.
  • Collaborative mindset, particularly with leadership and project managers.

Benefits

  • Competitive compensation.
  • Health insurance coverage.
  • Retirement savings plan.
  • A supportive, family-oriented, and fast-paced work environment.

Company Overview

For more information about our company, please visit our website.

Equal Opportunity Employer

Schaefer General Contracting Services is committed to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, gender identity, age, national origin, disability, genetic information, pregnancy, protected veteran status, or any other protected characteristic as outlined by applicable laws.

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