Administrative Manager

1 week ago


Breckenridge, Colorado, United States Breckenridge Tourism Office Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Manager/Executive Assistant to join our team at the Breckenridge Tourism Office. This is an integral role that provides administrative support to our CEO and Finance Director, as well as the organization as a whole.

Key Responsibilities
  • Provide administrative support to the CEO and Finance Director, including preparing reports and financial data.
  • Assist with scheduling and changing priority management, as well as managing the annual key project calendar.
  • Support the Board of Directors function, including organizing space and F&B, inviting/RSVP attendees, preparing agenda and BOD packet, recording minutes, and ensuring BOD inclusion/awards at Annual Meeting.
  • Schedule, track, and provide minutes for BTO committees, including Marketing, Finance, Community Affairs & Services, and others as needed.
  • Assist with special projects, such as the Resident Sentiment Survey, annual Strategic plan scheduling, organization, RSVPs, and meeting tracking.
  • Ensure smooth and efficient office operation, including researching and offering best practices, technology recommendations, and managing office supplies and maintenance.
  • Keep the CEO apprised of changing needs, issues, and opportunities, and help drive overall BTO operational efficiency.
  • Manage master contract and other executive files and records, as well as independent projects as assigned.
  • Support the Finance Director, including ensuring scheduling of monthly department forecast meetings, monthly Finance Committee meetings, and other BTO finance meetings as needed.
  • Provide finance director other administrative support as needed, including tracking retention/destruction of business property, other special projects, developing, tracking, and managing portion of admin budget, and ensuring department job descriptions are updated annually.
Requirements
  • Strong organizational skills and ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and ability to build relationships with stakeholders, including BTO team, BOD members, and external partners.
  • Expert level written and verbal communications skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Proven ability to handle confidential information with discretion.
  • Strong skills in Word, Excel, PowerPoint, and other office software.
Preferred Qualifications
  • Interest/knowledge of changing AI opportunities.
  • Financial/budget experience or understanding.
  • Knowledge of Breckenridge and/or tourism industry.


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