Administrative Coordinator
4 weeks ago
At Takara Bio USA, Inc., we're seeking an experienced Administrative Coordinator to join our Human Resources team. As a key member of our team, you will be responsible for coordinating company and employee events, as well as providing administrative support to the HR department. This role requires a high level of organization, attention to detail, and excellent communication skills. If you're a motivated and detail-oriented individual who is passionate about providing exceptional customer service, we encourage you to apply for this exciting opportunity.
Key Responsibilities:
- Coordinate company and employee events, including planning, execution, and follow-up.
- Provide administrative support to the HR department, including personnel file management, record retention, and other HR-related tasks.
- Assist with onboarding and offboarding activities, including preparing necessary documents and coordinating logistics.
- Support expats on assignment from Japan, including providing administrative assistance and ensuring a smooth transition.
- Provide backup support to the Administrative Assistant role, as needed.
- High school diploma or equivalent required.
- Minimum 4 years' administrative experience in a related area or function.
- Prior experience planning and executing special events is required.
- Maintains a professional demeanor while handling pressure well and managing multiple tasks.
- Requires strict confidentiality and care when dealing with or having access to sensitive employee information.
- This is a full-time, non-exempt position, Monday through Friday during standard business times. Flexibility to work overtime or non-standard hours may be required at times.
Takara Bio USA, Inc. does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
Additional Information about the role:
Please note this job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The US base hourly rate range for this full-time position, expected to be located in San Jose, CA, is $35.00 USD. This range may be modified at any time at our sole discretion. This base salary does not include additional bonus compensation and benefits. Learn more about benefits at Individual compensation packages are based on factors unique to each candidate, including job-related skills, training, experience, qualifications, work location, and market conditions.
-
Administrative Coordinator
1 month ago
San Jose, California, United States Takara Bio USA, Inc. Full timeJob Title: Administrative CoordinatorAbout the Role: We are seeking an Administrative Coordinator to join our Human Resources team at Takara Bio USA, Inc. in San Jose, CA. As an Administrative Coordinator, you will play a key role in coordinating company and employee events, as well as providing administrative support to the Human Resources department. Key...
-
Administrative Coordinator
4 weeks ago
San Jose, California, United States Takara Bio Full timeJob Summary: We are seeking an experienced Administrative Coordinator to join our Human Resources team at Takara Bio USA. The successful candidate will be responsible for coordinating company and employee events, as well as providing administrative support to the HR team. This is a full-time, non-exempt position located in San Jose, CA. Key Responsibilities:...
-
Administrative Coordinator
4 weeks ago
San Jose, California, United States Bath Fitter Full timeAre you a detail-oriented and organized individual with excellent communication skills? We're looking for a highly motivated Administrative Assistant to join our team at Bath Fitter. As a key player in our branch's success, you will support the Administrative Coordinator with various tasks while working with customers, employees, and management.Full-time...
-
Administrative Coordinator
4 weeks ago
San Jose, California, United States Ascend Full timeJob DescriptionThe Administrative Coordinator will play a vital role in supporting the property management team at Ascend. This position requires excellent customer service skills, attention to detail, and the ability to prioritize tasks effectively.Key ResponsibilitiesProvide administrative support to the Director, Operations, Chief Engineer, and tenants as...
-
Administrative Coordinator
3 weeks ago
San Jose, California, United States Ascend Full timeJob DescriptionThe Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests.Key ResponsibilitiesProvides direct administrative support...
-
Administrative Coordinator
1 month ago
San Jose, California, United States Foxconn Full timeJob DescriptionAt Foxconn, we are seeking an experienced Administrative Coordinator to provide support to our organization by performing a wide range of tasks that ensure the smooth operation of day-to-day activities.Key Responsibilities:Schedule and coordinate meetings, appointments, travel arrangements, and company eventsPrepare conference room prior to...
-
Senior Administrative Coordinator
4 weeks ago
San Jose, California, United States ZEDEDA Full timeJob SummaryZededa is seeking a highly organized and motivated Executive Assistant and Office Manager to support the Executives and ensure the smooth operation of the office. This role requires strong interpersonal and communication skills, the ability to prioritize tasks, and the ability to work independently with minimal supervision.Key...
-
Project Coordinator
4 weeks ago
San Jose, California, United States Akraya Full timeJob Summary: Akraya is seeking a highly skilled Project Coordinator to join our team. The ideal candidate will have a strong background in data analytics, business administration, and project management. They will be responsible for driving daily operations and strategic planning in partnership with internal leaders, managing business process systems and...
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States Performing Arts Consultants Full timeWe are seeking a highly organized and proactive Administrative Coordinator to support the team in daily administrative tasks and personal errands. The ideal candidate will demonstrate excellent communication skills and the ability to manage multiple priorities efficiently.*Key Responsibilities:* Manage and organize schedules, appointments, and meetings....
-
Administrative Coordinator
1 month ago
San Mateo, California, United States Ascend Full timeJob SummaryThe Administrative Coordinator will provide critical support to the property management team, focusing on periodic reporting, customer service, and administrative tasks. Key responsibilities include:Assisting tenants with work orders, answering phones, and providing administrative support to the property and asset management team.Preparing and...
-
Administrative Coordinator
1 month ago
San Diego, California, United States Mutual of Omaha Mortgage Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our loan originators and sales managers.This role will be responsible for providing a variety of marketing and administrative day-to-day services, including general marketing and technology support, preparing corporate correspondences,...
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States University of California Full timeJob SummaryThe University of California, San Francisco (UCSF) is seeking a highly skilled and detail-oriented Office Manager & Coordinator to join our team. This temporary role is approximately 6 months in duration and will provide administrative support to various units within the Executive Vice Chancellor & Provost (EVCP) Business Services unit.The...
-
Administrative Coordinator
1 month ago
San Francisco, California, United States Addison Group Full timeJob Title: Administrative AssistantLocation: RemotePay: $95-100kThe Administrative Assistant will provide comprehensive administrative support to the founders of our client, a private equity firm. This role requires a proactive, organized, and detail-oriented individual who can manage multiple tasks and priorities in a fast-paced environment. The ideal...
-
Executive Administrator
3 weeks ago
San Jose, California, United States Xperi Corporation Full timeAbout the RoleXperi Corporation is seeking an experienced Executive Administrator to provide high-level administrative support to the Chief Financial Officer and his team. As a key member of the finance team, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing meeting materials.Key...
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States Wyndham Destinations Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join our team at Wyndham Destinations. The successful candidate will provide administrative support to our leadership team, ensuring seamless day-to-day operations and contributing to the success of our business.Key ResponsibilitiesPrepare and coordinate communications, meetings, and...
-
Administrative Coordinator
1 month ago
San Diego, California, United States Workoo Technologies Full timeAbout the JobThe Administrative Assistant plays a crucial role in ensuring the smooth operation of our office. This position involves handling various administrative tasks, providing support to the Division Director, and maintaining the efficiency of our operations.Key ResponsibilitiesPerform a range of administrative duties, including data entry, filing,...
-
Administrative Coordinator
1 month ago
San Diego, California, United States SBS Services Group (SSG) Full timeJob Title: Administrative AssistantStratus Building Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our office administration team, you will be responsible for managing all administrative procedures, including franchise and customer transactions, data processing, public relations, and...
-
Administrative Coordinator
1 month ago
San Francisco, California, United States Mental Health Association of San Francisco Full timeJob SummaryMental Health Association of San Francisco is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As the first point of contact, you will handle office duties, administrative tasks, and provide exceptional support to our staff.Key ResponsibilitiesProvide administrative support, including mail and delivery...
-
Administrative Support Specialist
4 weeks ago
San Jose, California, United States Vishay Intertechnology Inc Full timeJob Title: Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our team at Vishay Intertechnology Inc. in San Jose, CA.Job Summary:The successful candidate will provide administrative support to our department managers and employees worldwide, handling tasks such as data acquisition, report preparation,...
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States Ascend Full timeJob SummaryThe Administrative Coordinator will provide critical support to the property management team, focusing on periodic reporting and customer service. This role requires excellent communication skills, attention to detail, and the ability to prioritize tasks effectively.Key ResponsibilitiesProvide administrative support to the Director, Operations,...