Senior Accountant for Grants and Support Services

1 week ago

Little Rock, Arkansas, United States CARTI Full time

JOB SUMMARY: The Lead Grant Accountant plays a crucial role in overseeing program and grant financial monitoring, preparing journal entries for monthly financial reports, generating monthly grant invoices, ensuring adherence to policies and program regulations, as well as managing grant operations. Reporting directly to the Controller, the Senior Accountant for Grants and Support Services is tasked with preparing and documenting journal entries, reconciling balance sheet accounts, verifying financial records and transactions, along with various general ledger and accounting responsibilities. This position collaborates with all departments within the organization, including research, support services, and the foundation.

SPECIFIC JOB DUTIES AND RESPONSIBILITIES:

Manage all aspects of grant administration. Prepare draws with supporting documentation, ensuring compliance with federal regulations by maintaining all necessary documentation, including approvals from the CFO/Controller. Assist in the preparation of various reports for both internal and external stakeholders. Ensure timely preparation and review of grant billing invoices or financial reports for multiple grant-funded initiatives. Review account balances and support program directors in grant monitoring and compliance. Manage invoicing and tracking for all state, federal, local, and foundation grants. Support the external audit process. Conduct trial balance account reviews, perform account reconciliations, and report findings to the Controller. Investigate and suggest adjustments to budgets and billings. Analyze program budgets and report on spending trends, identifying opportunities for cost savings and financial management enhancements. Prepare deposits, scan into the bank, and provide necessary documentation to the staff accountant for general ledger recording. Close revenue subsystems for all support services, research, and foundation monthly: This includes generating reports and preparing journal entries to record revenue in the general ledger system; reconciling assigned accounts monthly; assisting with the review and posting of Accounts Payable batches; performing ad hoc analysis as required. Additional duties as assigned.

OTHER JOB REQUIREMENTS: None

SUPERVISORY RESPONSIBILITY: None

EDUCATION, CERTIFICATION, LICENSURE, REGISTRATION :

Bachelor's degree or higher in Accounting or Finance

EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES :

Minimum of 5 years of accounting experience with a focus on grants, required 2 years of public accounting experience, preferred Comprehensive understanding of Generally Accepted Accounting Principles (GAAP) Experience in the not-for-profit and health sectors is advantageous. Proficient in Microsoft Excel with experience in complex spreadsheets and pivot tables. Strong analytical and accounting capabilities. Ability to meet deadlines consistently. Excellent communication and interpersonal skills. Ability to work independently with minimal supervision. Ability to collaborate effectively with all levels of staff, management, and external agencies.

REASONING ABILITY:

Ability to solve practical problems and manage a variety of concrete variables in situations with limited standardization. Ability to interpret various instructions provided in written, oral, or schedule form.

INTERPERSONAL SKILLS:

Must communicate effectively both verbally and in writing. Must interact and exchange information regarding patients with physicians and other departmental personnel, as well as outside agencies, while maintaining patient confidentiality.

PHYSICAL DEMANDS:

The physical demands outlined here are representative of those required to successfully perform the essential functions of this role.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit, use hands to handle or feel objects, tools, or controls; and reach with hands and arms. Specific vision abilities required for this role include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment described here is representative of those an employee may encounter while performing the essential functions of this job. This position may involve potential exposure to infectious diseases. Employees are provided with appropriate vaccinations and safety training.

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