Advanced Grant and Support Services Financial Analyst

1 week ago

Little Rock, Arkansas, United States CARTI Full time

JOB SUMMARY: The Lead Grant Accountant plays a crucial role in overseeing program and grant financial management, including the preparation of journal entries for monthly financial reporting, generating monthly grant invoices, and ensuring adherence to policy and program regulations. Reporting directly to the Controller, the Senior Grant & Support Services Accountant is tasked with preparing and documenting journal entries, reconciling balance sheet accounts, verifying financial records and transactions, along with various general ledger and accounting responsibilities. This position collaborates with all departments within the organization, encompassing research, support services, and the foundation.

SPECIFIC JOB DUTIES AND RESPONSIBILITIES:

Manage all aspects of grant administration. Prepare financial draws with necessary documentation, ensuring compliance with federal regulations through proper maintenance of all supporting materials, including approvals from the CFO/Controller. Develop and prepare various financial reports for both internal and external stakeholders. Ensure timely preparation and review of grant billing invoices or financial statements for multiple grant-funded initiatives. Monitor account balances and assist program directors with grant compliance and oversight. Manage invoicing and tracking for all state, federal, local, and foundation grants. Support the external audit process. Conduct trial balance account reviews, perform account reconciliations, and report findings to the Controller. Investigate and recommend adjustments to budgets and billing as necessary. Analyze program budgets and report on spending patterns, identifying opportunities for cost savings and financial management enhancements. Prepare deposits, upload to the bank, and provide necessary documentation to the staff accountant for general ledger recording. Close revenue subsystems for all support services, research, and foundation on a monthly basis: This includes generating reports and preparing journal entries to accurately record revenue in the general ledger system; reconcile assigned accounts monthly; assist in reviewing and posting Accounts Payable batches; perform ad hoc analyses as required. Additional duties may be assigned.

OTHER JOB REQUIREMENTS: None

SUPERVISORY RESPONSIBILITY: None

EDUCATION, CERTIFICATION, LICENSURE, REGISTRATION:

A Bachelor's degree or higher in Accounting or Finance is required.

EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES:

A minimum of 5 years of accounting experience with a focus on grants is required. At least 2 years of experience in public accounting is preferred. Comprehensive understanding of Generally Accepted Accounting Principles (GAAP) is essential. Experience in the not-for-profit and healthcare sectors is advantageous. Proficiency in Microsoft Excel, with experience in managing complex spreadsheets and pivot tables. Strong analytical and accounting skills are necessary. Ability to meet deadlines consistently. Excellent communication and interpersonal skills are required. Capacity to operate independently with minimal daily guidance. Ability to work collaboratively with all levels of staff, management, and external agencies.

REASONING ABILITY:

Capability to solve practical problems and address a variety of concrete variables in situations with limited standardization. Ability to interpret a range of instructions provided in written, oral, or scheduled formats.

INTERPERSONAL SKILLS:

Must effectively communicate both verbally and in writing. Must frequently interact and exchange information regarding patients with physicians and other departmental personnel, as well as outside agencies, while maintaining patient confidentiality.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit, use hands to handle or feel objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment described here represents those an employee may encounter while performing the essential functions of this job. This position may involve potential exposure to infectious diseases. Appropriate vaccinations and safety training are provided to colleagues.

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