Senior Operations Coordinator

2 weeks ago

Dallas, Texas, United States Cortland Company Full time

Introduction:

At Cortland, we encourage you to shape your success story. We embrace innovative perspectives and continuously seek to explore new possibilities and reimagine solutions. As a leading entity in the multifamily sector, our outstanding performance propels significant growth, and we invite you to embark on our journey toward excellence in real estate. With the right tools and guidance, you can carve your own career path, find joy in your work, and let it shine.

Position Overview:
As a Senior Operations Coordinator, you will play a vital role in assisting the executive team and ensuring the seamless functioning of the organization.

Key Responsibilities:

Project Management, Reporting, and Documentation

  • Oversee and manage operational initiatives related to property management and compliance.
  • Maintain thorough and organized project documentation throughout its lifecycle, including contracts, leases, and other pertinent materials. Ensure all documentation is precise, current, and readily accessible for reference and auditing.
  • Generate regular reports on project progress, operational performance, and essential metrics for senior management. Keep accurate records and project files.
  • Establish effective processes and tools for tracking tasks, dependencies, and milestones, ensuring transparency and accountability throughout the project lifecycle.
  • Collaborate with cross-functional teams to enhance workflows and optimize resource allocation, promoting efficiency and effectiveness.

Regional Operations Oversight

  • Develop, implement, and execute the company's strategies and practices related to multifamily property management operations, enabling assets to meet and exceed financial goals and achieve operational and personnel objectives.
  • Build strong relationships with key internal and external stakeholders to foster productive cross-functional collaboration and achieve agreed project outcomes.
  • Maintain and update regional documentation and data for both internal and external use.

Communication and Transparency

  • Ensure open and transparent communication regarding project status, challenges, and outcomes. Provide timely updates and respond promptly to inquiries or requests for information. Cultivate a collaborative environment where feedback and input are valued and integrated into project planning and decision-making.
  • Engage with regional site teams and support departments to gather documentation and data, ensuring accuracy and currency.

Essential Qualifications:

  • Bachelor's degree in Business Administration, Real Estate, or a related field is preferred.
  • Demonstrated experience in project management, operations management, or property management within the real estate sector.
  • Meticulous attention to detail with a commitment to accuracy and thoroughness in documentation and reporting.
  • Strong organizational and time management abilities, capable of managing multiple projects concurrently.
  • Excellent verbal and written communication skills, with the ability to effectively interact with stakeholders at all levels.
  • Proficiency in key Microsoft Office applications (e.g., Outlook, Excel, Teams, SharePoint, Power BI).
  • Familiarity with property management software (e.g., RealPage products, Funnel) and financial management principles.

Conclusion:
At Cortland, we design, reimagine, and manage apartment communities for residents across the nation. Our headquarters is in Atlanta, GA, with communities and regional offices throughout the country and abroad. From product design and procurement to general contracting and property management, we handle it all to ensure our communities provide the ideal environment for living life to the fullest.

Our success is driven by our belief in a better life, where hospitality is a given, every detail is thoughtfully considered, and every open door presents a new opportunity to exceed expectations. We come to work each day to create possibilities for individuals—possibilities that translate into exceptional living spaces and experiences designed to inspire our residents, associates, and investors to focus on what matters most to them.

Cortland is an equal opportunity employer, committed to supporting and celebrating diversity in the workplace. We ensure equal consideration for all qualified applicants, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

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