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Administrative Assistant

2 months ago

New Orleans, Louisiana, United States Christopher Homes Inc Full time
{"Job Title": "Administrative Assistant - Resident Services", "Job Summary": "We are seeking an experienced Administrative Assistant to join our team at Christopher Homes Inc. as a Resident Services Coordinator. The successful candidate will be responsible for handling all aspects of resident recertification paperwork/processing, including annual lease renewals, determining housing assistance eligibility, and processing tenant recertifications.

Responsibilities:

* Perform all verifications of information pertinent to resident re-certifications
* Ensure proper calculation of income, assets, rent levels, etc.
* Coordinate apartment inspections for recertification
* Prepare leases and required move-in and move-out forms
* Prepare vacancy claims on every move-in and move-out where unit is eligible for claim
* Prepare monthly request of repair and replacement requisitions
* Prepare monthly Section 8 voucher no later than the 25th of each month
* Prepare monthly transmittals for transfer of security deposit funds for move-in and move-outs that occur during the month
* Maintain accurate and timely statistical records and reports pertaining to HUD, Christopher Homes, Inc., and to the resident
* Monitor visitor access and issue passes when required
* Welcome onsite visitors, determine nature of business, and announce visitors to appropriate personnel
* Order, receive, and maintain office supplies
* Perform other clerical duties such as filing, photocopying, answering incoming phone calls, and assisting callers with information about the organization

Requirements:

* At least two (2) years experience in leasing and occupancy functions, property management duties and/or loan processing with HUD program guidelines
* Ability to effectively deal with confused, aggressive and upset residents on a daily basis
* Availability to work evenings, nights and weekends for staffing needs and emergencies
* Strong computer skills, including Microsoft Word, Excel, and Outlook
* Strong organizational capabilities, great attention to detail and the ability to multitask
* Effective written and verbal communication skills
* Ability to work well and effectively with or without direct supervision

Preferred Qualifications:

* Prior recertification experience
* Knowledge of HUD housing and rules
* Experience working with the elderly

Education:

* High School diploma or equivalent required
* Bachelor's degree in relevant discipline preferred

Language:

* English (US)

Work Environment:

* Fast-paced and ministry-oriented environment

Physical Demands:

* Must be able to lift, carry, pull or push 10 pounds or less

Note:

* This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Christopher Homes Inc. is an equal opportunity employer and welcomes applications from diverse candidates.

Please submit your application, including your resume and cover letter, to [insert contact information].

We look forward to hearing from you