Administrative Support Specialist
3 weeks ago
We are seeking a highly skilled Administrative Support Specialist to join our team at Marine Corps Community Services. The successful candidate will provide administrative support to the comprehensive, year-round programs and activities within the Marine Forces Reserve Marine Corps Community Services/Semper Fit division.
Key Responsibilities- Coordinate and perform a wide variety of responsible administrative functions in support of management functions.
- Provide administrative and clerical support for ALL Semper Fit programs.
- Operate a personal computer and peripheral equipment to produce a variety of correspondence.
- Compose, edit and proofread reports and correspondence prior to Director's/Deputy Director's signature.
- Establish and maintain subject matter, files and records.
- Makes arrangements for travel and transportation as directed.
- Three years experience that demonstrates broad knowledge of administrative practices and principles.
- Skill to organize and coordinate multiple high visibility projects simultaneously.
- Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.
- Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies.
- Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.
This is a white-collar position where occasional lifting up to 20 lbs may be required.
The incumbent must be able to accommodate a flexible work schedule, to include weekend and evening briefs/programs.
Must be able to travel in order to support MCCS functions.
Must be able to obtain a government purchase credit card in order to initiate purchase requests for required equipment, supplies, and services with guidance from the MCCS Director/Deputy Director.
Must be familiar with Adobe and Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint.
Multi-line phone experience preferred.
Must complete USMC E-ITSM Remedy Software training in order to obtain administrative rights to MFR G-6 IT systems.
Must complete training on all required software systems.
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