Administrative Support Specialist

3 weeks ago


New Orleans, Louisiana, United States U.S. Marine Corps Full time
Job Summary

We are seeking a highly skilled Administrative Support Specialist to join our team at Marine Corps Community Services. The successful candidate will provide administrative support to the comprehensive, year-round programs and activities within the Marine Forces Reserve Marine Corps Community Services/Semper Fit division.

Key Responsibilities
  • Coordinate and perform a wide variety of responsible administrative functions in support of management functions.
  • Provide administrative and clerical support for ALL Semper Fit programs.
  • Operate a personal computer and peripheral equipment to produce a variety of correspondence.
  • Compose, edit and proofread reports and correspondence prior to Director's/Deputy Director's signature.
  • Establish and maintain subject matter, files and records.
  • Makes arrangements for travel and transportation as directed.
Requirements
  • Three years experience that demonstrates broad knowledge of administrative practices and principles.
  • Skill to organize and coordinate multiple high visibility projects simultaneously.
  • Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.
  • Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies.
  • Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.
Working Conditions

This is a white-collar position where occasional lifting up to 20 lbs may be required.

The incumbent must be able to accommodate a flexible work schedule, to include weekend and evening briefs/programs.

Must be able to travel in order to support MCCS functions.

Must be able to obtain a government purchase credit card in order to initiate purchase requests for required equipment, supplies, and services with guidance from the MCCS Director/Deputy Director.

Must be familiar with Adobe and Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint.

Multi-line phone experience preferred.

Must complete USMC E-ITSM Remedy Software training in order to obtain administrative rights to MFR G-6 IT systems.

Must complete training on all required software systems.



  • New Orleans, Louisiana, United States U.S. Marine Corps Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Marine Corps Community Services (MCCS). The successful candidate will provide administrative support to the Semper Fit division, ensuring the smooth operation of our programs and activities.Key ResponsibilitiesAdminister a wide range of...


  • New Orleans, Louisiana, United States Tulane University Staff Full time

    The Dean's Office at Tulane University is seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to the Dean.This role oversees the daily operations of the Dean's Office, including managing the Dean's calendar, coordinating events, and maintaining confidential records.The ideal candidate will possess excellent...


  • New Orleans, Louisiana, United States Ochsner Health Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at Ochsner Health. This role provides administrative and clerical support, creates data management reports, performs data analysis, acts as a liaison between immediate supervisor, upper management, direct reports and consultants, and manages special projects, functions and/or...


  • New Orleans, Louisiana, United States U.S. Marine Corps Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the U.S. Marine Corps. The successful candidate will provide administrative support to the Marine Forces Reserve Marine Corps Community Services/Semper Fit division.Key ResponsibilitiesAdministratively support the comprehensive, year-round...


  • New Orleans, Louisiana, United States Flexicrew Technical Services (FTS) Full time

    Job SummaryFlexicrew Technical Services (FTS) is seeking a highly skilled Administrative Support Specialist to oversee various administrative functions and ensure the smooth operation of our legal services. This role requires providing comprehensive support to attorneys and staff, managing correspondence, scheduling appointments, and coordinating...


  • New Orleans, Louisiana, United States U.S. Marine Corps Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the U.S. Marine Corps. The successful candidate will provide administrative support to the Marine Forces Reserve Marine Corps Community Services/Semper Fit division, ensuring the smooth operation of our programs and activities.Key...


  • New Orleans, Louisiana, United States Tulane University Full time

    Job SummaryThis role is classified as exempt, salaried and is assigned to pay grade 26. At Tulane University, we offer a range of benefits to support your health and well-being, including options for enhancing your life now and in the future. Learn more about our benefits and pay. For more information on our hiring process and what to expect, please visit...


  • New Orleans, Louisiana, United States Quality Support Services Full time

    Job OverviewQuality Support Services is seeking a highly skilled Business Intelligence Specialist to join our team.This role will involve analytical, technical, and administrative work in one or more areas of municipal government administration.Key Responsibilities:Providing data analysis and insights to support business decisionsDeveloping and maintaining...


  • New Orleans, Louisiana, United States Deane Retirement Strategies, Inc. Full time

    About UsDeane Retirement Strategies, Inc. is a boutique Investment Advisory firm dedicated to delivering personalized financial services and retirement planning to our clients. We pride ourselves on building strong, long-term relationships and providing customized solutions that meet our clients' unique needs.Job SummaryThe Wealth Management Operations...

  • IT Support Specialist

    4 weeks ago


    New Orleans, Louisiana, United States The Lighthouse for The Blind in New Orleans Full time

    Job SummaryThe IT Support Specialist plays a critical role in optimizing Lighthouse business processes, influencing software utilization across the organization, and supporting business operations through technology.Key ResponsibilitiesDevelop a deep understanding of each department to evaluate and enhance processes in Salesforce and other IT platforms,...


  • New Orleans, Louisiana, United States Kidcam LLC Full time

    Job OverviewThe Office Administrator plays a pivotal role in ensuring the smooth operation of the camp. Key responsibilities include overseeing accounting, communications, social media, distribution, and transportation to facilitate the camp's day-to-day activities.Key Responsibilities:Manage accounting and financial tasksCoordinate communications and social...


  • New Orleans, Louisiana, United States Government Jobs Full time

    Job Summary: We are seeking a skilled Police Support Specialist to provide clerical and administrative support within the Police Department.Key Responsibilities:* Provide specialized work in providing clerical and administrative support* Assist with various tasks and projects as required* Maintain accurate records and filesRequirements:* High school diploma...


  • New Orleans, Louisiana, United States HealthCare Support Full time

    Physical Therapist OpportunityHealthCare Support is actively seeking a Physical Therapist for a 13-week contract located in California. This opportunity offers a chance to work with a reputable healthcare organization and gain valuable experience in a dynamic environment.Benefits of Working with HealthCare Support: Immediate enrollment in health insurance...

  • Jury Administrator

    3 weeks ago


    New Orleans, Louisiana, United States Louisiana Eastern District Court Full time

    Jury Administrator Job SummaryWe are seeking a highly organized and detail-oriented Jury Administrator to join our team at the Louisiana Eastern District Court. As a key member of our court operations team, you will be responsible for ensuring the smooth administration of jury services.Key Responsibilities:Coordinate jury management processes to ensure...


  • New Orleans, Louisiana, United States LCMC Health Full time

    Job Summary:The Administrative Support EA will play a vital role in managing the hospital's Academic Affairs operations, ensuring the smooth and efficient coordination of various tasks and initiatives.Key Responsibilities:Coordinate and monitor Academic Affairs operations, including developing correspondence, presentations, and formatting...

  • IT Support Specialist

    3 weeks ago


    New Orleans, Louisiana, United States Expeditors Full time

    Job Title: IT Support SpecialistJob Summary:We are seeking a skilled IT Support Specialist to join our team at Expeditors. The successful candidate will be responsible for providing technical support and assistance to our employees, ensuring the smooth operation of our hardware and software systems.Key Responsibilities:Resolve help desk tickets and provision...


  • New Orleans, Louisiana, United States Cyber Armor Solutions Full time

    Job DescriptionOur client, Cyber Armor Solutions, is seeking a highly skilled Legal Support Specialist to join their team. This role will provide administrative and substantive legal support to a group of attorneys in a fast-paced law firm environment.Key ResponsibilitiesUtilize technology resources to optimize the efficiency and effectiveness of the...


  • New Orleans, Louisiana, United States Ochsner Health Full time

    We are seeking a highly skilled and detail-oriented Administrative Professional to provide exceptional support to our Executive team.This role involves providing administrative assistance to the Executive(s), department(s) or function(s) assigned, including tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting...


  • New Orleans, Louisiana, United States Bluegreen Vacations Full time

    Job SummaryThe Administrative Manager is responsible for overseeing the sales administrative processes from point of sale, including contract processing, quality assurance, closings, and follow-through to successful booking of the sale. This role manages and develops the sales administrative team to fully support sales efforts, driving processes that result...


  • New Orleans, Louisiana, United States Marriott Full time

    Event Support SpecialistAt Marriott, we're looking for a skilled Event Support Specialist to join our team. As an Event Support Specialist, you will play a key role in ensuring the success of our events by providing exceptional support to our guests and colleagues.Key Responsibilities:Set up and break down materials for eventsTransport supplies and...