Research Administrator

13 hours ago


New Orleans, Louisiana, United States Medix™ Full time

Job Summary

Medix™ is seeking a highly skilled and detail-oriented Research Administrator to join our team. The selected candidate will be responsible for supporting the university-wide grants and research administration functions in the Office of Research and Sponsored Programs (ORSP).

About the Role

The Research Administrator will work closely with Principal Investigators and Project Directors to provide guidance and support throughout the grants and contracts lifecycle, from proposal development to grant closeout. This includes reviewing proposals, grants, and contracts to ensure compliance with federal grant regulations and agency policies.

Responsibilities

  1. Grants and Contracts Administration: Coordinate internal proposal routings for approval, utilize checklists to review grant and contract application forms, and ensure costs are accurate and compliant with federal regulations, award terms, and sponsor and University policies.
  2. Proposal Development and Submission: Assist with drafting, proofreading, or completing applications, letters, and forms during the proposal development and submission process.
  3. Communication and Collaboration: Provide timely responses to a high volume of emails from faculty, staff, and external stakeholders, identify and communicate funding opportunities to faculty and staff, and schedule meetings, coordinate or conduct workshops and training sessions.
  4. Office Administration: Maintain a comprehensive calendar, update the ORSP website with templates, agreements, and trainings, and perform other administrative duties as assigned.

Requirements

  • Bachelor's degree
  • At least 5 years of experience in a related position
  • Knowledge of federal regulations related to grants and contracts
  • Ability to work and manage workload independently
  • High proficiency in Microsoft Word, Excel, and PowerPoint
  • Excellent verbal, written communication, organizational, and time management skills

Preferred Qualifications

  • Strong research administration skills
  • Experience using one or more of the following systems: Cayuse, Banner, SPIN, eRA Commons, and Fastlane
  • Knowledge of agency policies related to grants supported by federal agencies, including NIH, NSF, NASA, DOEd, and DOD


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