Office Coordinator

2 weeks ago

Arlington, Virginia, United States Chip 1 Exchange Full time
Job Overview

Reports to: Operations Manager

Primary Objective: The Office Coordinator is tasked with managing phone communications, handling various errands, organizing mail, and performing a range of administrative duties to ensure smooth business operations. This role requires independent judgment to address administrative challenges effectively.

Key Responsibilities:

The key responsibilities include, but are not limited to:

  • Manage, filter, and redirect incoming phone calls and online inquiries
  • Receive and categorize company correspondence
  • Procure general office supplies and maintain inventory levels
  • Initiate and process credit card authorizations and update the CRM system accordingly
  • Facilitate credit approval requests for new clients
  • Complete vendor registration forms
  • Support the Operations Manager with documentation tasks (e.g., scanning and filing) and other clerical responsibilities
  • Undertake additional tasks as assigned

Required Skills:

  • Proactive Attitude: Demonstrates a willingness to tackle challenges creatively and independently, offering innovative solutions.
  • Effective Communication: Ensures that pertinent information is communicated to relevant parties.
  • Attention to Detail: Maintains high standards of accuracy and thoroughness in work.
  • Multitasking Ability: Capable of managing multiple responsibilities simultaneously.
  • Analytical Skills: Exhibits sound judgment and strong problem-solving capabilities.

Work Environment:

Office-based setting.

Physical Demands:

This position may involve prolonged periods of sitting. The candidate should be able to lift up to ten pounds and occasionally perform physical activities such as bending, kneeling, and reaching. Proficiency in operating office equipment requiring repetitive hand movements and fine motor skills is essential, as is the ability to communicate verbally for information exchange. Visual and auditory capabilities should be within normal ranges, with or without correction.

Company Overview

At Chip 1 Exchange, we recognize that our employees are our greatest asset. We are dedicated to attracting and nurturing exceptional talent. Our culture is driven by ambition and a commitment to ongoing development and growth, with a strong passion for service excellence.

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