Office Coordinator

2 weeks ago

Beaverton, Oregon, United States Keller Associates Full time
Job Overview

Position Title: Administrative Assistant

Salary: Competitive

Position Summary:

Are you a detail-oriented individual with a knack for organization and a positive demeanor? In this essential role, you will be responsible for welcoming guests and managing vital office and project functions. If you possess strong problem-solving abilities and exceptional communication skills, we encourage you to consider this opportunity.

This role requires on-site presence during standard business hours, with some flexibility as necessary.

Key Responsibilities:

  • Promptly answer and direct incoming phone calls in a courteous manner
  • Manage daily office operations, including scheduling meetings, organizing events, distributing mail, and overseeing office supplies and equipment
  • Coordinate and maintain fleet operations
  • Create, edit, and proofread documents using Microsoft Office Suite
  • Arrange travel logistics
  • Oversee minor project tasks with minimal supervision
  • Assist in project tracking and invoicing processes
  • Perform additional duties as required

Required Skills and Qualifications:

  • Exhibit a professional demeanor and maintain an energetic attitude
  • Proficient in Microsoft Office Suite and Adobe Acrobat; ability to learn new software applications
  • Strong communication, interpersonal, analytical, and organizational skills
  • Demonstrate effective time management skills, meeting deadlines consistently

Education and Experience:

  • High school diploma is mandatory
  • A minimum of two years of relevant experience is preferred
  • Proficient daily use of Microsoft Word is essential
  • Exceptional attention to detail is required

Benefits Offered:

  • Comprehensive medical, dental, and vision insurance for employees and their dependents
  • Short-term and long-term disability coverage
  • Company-paid life insurance with optional buy-up
  • Salary Advantage Program
  • Employee Assistance Program (EAP)
  • Flexible Spending Account (FSA)
  • Health Savings Account (HSA)
  • 401(k) matching program and access to asset management services
  • Year-end bonus opportunities
  • Costco membership
  • Paid time off (PTO) and PTO sell-back options
  • Paid holidays
  • Parental leave
  • Tuition reimbursement
  • Paid community service day

Keller Associates, Inc. is a mid-sized consulting firm specializing in water, wastewater, civil, transportation, and structural engineering services across the Western United States. We deliver client-centered solutions in various areas, including surface water management, transportation planning, and civil design. Our clientele encompasses federal, state, and local agencies, as well as small to medium-sized municipalities. Our work is dynamic and significantly impacts the communities we serve. We take pride in fostering a balanced and fulfilling work environment.

Keller Associates, Inc. is an Equal Opportunity / Affirmative Action Employer.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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