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Office Coordinator

2 months ago

Beaverton, Oregon, United States Keller Associates Full time
Job Overview

Position Title: Administrative Assistant

Salary: Competitive

Role Summary:

Are you a detail-oriented individual with a knack for organization and a positive demeanor? In this pivotal role, you will be responsible for welcoming guests and managing essential office and project-related tasks. If you are a proactive individual with strong communication abilities, we encourage you to consider this opportunity.

This position requires physical presence in the office, Monday through Friday, with flexible hours as necessary.

Key Responsibilities:

  • Promptly answer and direct incoming phone calls in a courteous manner.
  • Manage daily office operations, including scheduling meetings, organizing office events, distributing mail, and overseeing office supplies and equipment.
  • Coordinate and maintain fleet operations.
  • Create, edit, and proofread documents using Microsoft Office Suite.
  • Arrange travel logistics.
  • Handle small-scale project tasks with minimal supervision.
  • Assist with project tracking and invoicing processes.
  • Perform additional duties as assigned.

Required Skills and Qualifications:

  • Exhibit a professional demeanor and maintain an energetic attitude.
  • Proficient in Microsoft Office Suite and Adobe Acrobat; ability to learn new software quickly.
  • Strong communication, interpersonal, analytical, and organizational skills.
  • Demonstrate effective time management skills and meet deadlines.

Education and Experience Requirements:

  • High school diploma is mandatory.
  • Two or more years of relevant experience is highly preferred.
  • Daily use of Microsoft Word for two or more years is required.
  • Exceptional attention to detail is essential.

Benefits Offered:

  • Comprehensive medical, dental, and vision insurance for employees and their dependents.
  • Short-term and long-term disability coverage.
  • Company-paid life insurance with optional buy-up.
  • Salary Advantage Program.
  • Employee assistance program (EAP).
  • Flexible spending account (FSA).
  • Health savings account (HSA).
  • 401k matching program and access to asset management services.
  • Year-end bonus opportunities.
  • Costco membership.
  • Paid time off (PTO) and PTO sell-back program.
  • Paid holidays.
  • Parental leave.
  • Tuition reimbursement.
  • Paid community service day.

Keller Associates, Inc. is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.