Administrative Support Specialist

1 week ago


Weston, United States Broward Community College Full time
Job Summary

We are seeking an experienced Administrative Specialist III to join our team at Broward College. This role will provide administrative support to our online STEM Science/Wellness department, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide administrative support to the department, including answering telephones, assisting visitors, and resolving administrative problems.
  • Operate personal computers to compose and edit correspondence, prepare agendas and minutes of meetings, and perform general information gathering and analysis.
  • Assist with the preparation of scheduled and ad hoc statistical and narrative reports, and perform general information gathering and analysis.
  • Establish, maintain, and update files, databases, records, and other documents to ensure the preservation of unit data.
  • Sort, screen, review, and distribute incoming and outgoing mail, and compose, prepare, or ensure timely responses to written inquiries.
Requirements
  • Requires full working knowledge of general office practices and procedures.
  • Ability to recognize needs of the unit and take responsibility.
  • Proficient in office software skills, including Microsoft Office 365 program, spreadsheets, and analyzing data.
  • Strong interpersonal and communication skills to represent the work area.
  • Command of a foreign language and experience working in a multi-cultural environment preferred.
Competencies
  • Respect for Others: Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College.
  • Teamwork: Cooperates and collaborates with individuals and groups that support the mission and values of the College.
  • Flexibility & Adaptability: Adapts approaches as situations in the work environment change.
  • Technical Expertise: Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support.
  • Continuous Improvement & Learning: Actively develops one's skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of the department, division, and College.


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