Lead Associate in Business Operations

2 weeks ago


Philadelphia, Pennsylvania, United States Digitas Health Full time
Job Overview

Company Overview

Digitas Health stands as the Agency of Now, pioneering the global connected-health landscape, specifically designed for contemporary marketing. Our expertise lies in guiding health brands through a multifaceted and evolving media landscape, fostering deeper and more meaningful connections with both consumer and professional audiences. With a presence in major cities, we are part of the extensive healthcare communications network, Publicis Health, and affiliated with the Paris-based Publicis Groupe S.A., a leader in digital communications.

Role Summary

In this role, you will serve as a vital support resource for the Business Management team, assisting in the project management of various clients and internal financial tasks in several key areas outlined below. You will report directly to the Senior Manager of Business Management.

Key Responsibilities:
  • Manage the team calendar, ensuring all internal and client deadlines are met.
  • Keep the team updated on the status of all assignments.
  • Produce precise documentation and correspondence:
  • Draft and revise billing schedules.
  • Organize financial deliverables efficiently.
  • Facilitate the routing of materials for internal approvals.
  • Collect necessary data for reporting.
  • Send timely updates, notes, and reminders to the team.
Additional Duties:
  • Conduct weekly time transfers.
  • Process job code requests.
  • Update the Unified Staff Plan (USP) staffing data on a weekly basis.
  • Maintain the Mini-Mastersheet daily.
  • Generate monthly billable reports for all clients.
  • Verify invoices for accuracy on a monthly basis.
  • Communicate effectively with the finance department.
  • Assist in the development of SOW templates for managerial completion.
  • Compile various financial reports for the team and clients.
  • Organize files on both internal and client shared platforms.
  • Support the Manager in daily operations.
  • Escalate issues as necessary to the Manager.
  • Engage in assigned projects as directed.
Qualifications:
  • Familiarity with project management principles.
  • Basic understanding of bookkeeping and financial concepts.
  • Able to identify various fund types within the agency, including revenue and expenses.
  • Knowledge of inner-agency processes for initiating job codes.
  • Understanding of scope processes and client financial obligations.
  • Proficient in Excel, including experience with Pivot Tables, VLOOKUP, and other advanced functions.
Additional Information

At Publicis Groupe, we embrace the motto "Viva La Différence," celebrating our diverse identities and fostering a culture of inclusion. We are committed to creating equitable experiences for all talent. Our comprehensive benefits package includes medical, dental, and vision coverage, as well as 401K, parental leave, family care assistance, tuition reimbursement, and flexible time off.

We ensure that all information is kept confidential in accordance with EEO guidelines.



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