Office Management Specialist

2 weeks ago

Lanham, Maryland, United States Science Systems & Applications Full time
Position Overview

Science Systems and Applications, Inc. (SSAI) is looking for an Administrative Analyst to deliver essential support services.

Key Responsibilities

The ideal candidate will be responsible for a variety of administrative and clerical tasks, including:

  • Assisting in the preparation and refinement of documents.
  • Coordinating visitor access and managing identification badges.
  • Overseeing laboratory scheduling and appointment logistics.
  • Managing procurement processes for office supplies.
  • Facilitating communication through phone, email, and network systems.
  • Handling publication oversight and distribution.
  • Coordinating office relocations and space utilization.
  • Scheduling conference rooms and managing related logistics.

Additional duties may be assigned as necessary.

Work Environment

This role requires on-site presence at the organization’s facility.

Qualifications

  • Associate's degree (or equivalent) with a minimum of 4 years of relevant experience, or a combination of education and experience.
  • Proficiency in the Microsoft Office suite, especially MS Excel.
  • Strong customer service skills to support team and management needs.
  • Ability to manage multiple tasks in a fast-paced team setting.
  • Quick adaptability to new web-based tools and applications.
  • Excellent written and verbal communication abilities.
  • Permanent residency or U.S. citizenship is required.

Preferred Skills

  • Familiarity with organizational processes and systems.
  • Experience with web content management is advantageous.

Equal Opportunity Employer

Physical Demands: The role involves regular standing, walking, and the use of hands for various tasks. Candidates should be able to communicate effectively and occasionally perform physical activities such as lifting up to 25 pounds.

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