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Senior Administrative Coordinator
2 months ago
Hach is a leading provider of analytical instruments and reagents for water quality testing. We are dedicated to ensuring the safety and quality of water resources worldwide, contributing to a sustainable future.
Position Summary:
We are in search of a highly organized and proactive Senior Administrative Coordinator to deliver exceptional support to our executive leadership team. The ideal candidate will demonstrate a high level of professionalism and confidentiality while managing a variety of administrative responsibilities.
Key Responsibilities:
- Calendar Management: Efficiently coordinate complex schedules, prioritizing meetings and appointments while considering time zones and travel logistics.
- Travel Coordination: Organize comprehensive travel itineraries, including flights, accommodations, and transportation, ensuring smooth travel experiences.
- Expense Management: Oversee and process expense reports for multiple executives, ensuring accuracy and timeliness.
- Communication Management: Manage incoming and outgoing correspondence, responding on behalf of executives when necessary, and maintaining organized documentation.
- Meeting Support: Prepare agendas and materials for executive meetings, coordinating all logistics including venue arrangements and technology setup.
- Document Preparation: Draft, proofread, and edit various documents and presentations, ensuring compliance with organizational standards.
- Confidentiality: Uphold the highest standards of confidentiality and discretion in handling sensitive information.
- Stakeholder Liaison: Serve as a primary point of contact between executives and internal/external stakeholders.
- Team Collaboration: Work collaboratively with other administrative professionals to ensure consistent support across the organization.
Qualifications:
• Bachelor's degree preferred, but not mandatory.
• 5-7 years of experience supporting senior executives in a global environment.
• Proven experience in managing international travel and complex schedules.
• Strong skills in organizing meetings and preparing executive-level reports.
Compensation:
The compensation for this role is competitive and commensurate with experience, including eligibility for bonus pay and a comprehensive benefits package.
Diversity and Inclusion:
Hach is committed to fostering a diverse and inclusive workplace. We welcome applicants from all backgrounds and experiences.
