Senior Administrative Coordinator

2 days ago

Bellevue, Washington, United States Blueprint Consulting Services Full time
About Blueprint Consulting Services

We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Our team is unified by a shared passion for solving complicated problems, and we use technology as a tool to bridge the gap between strategy and execution.

What We Do

We help organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. Our team connects strategy, business solutions, products, and services to transform and grow companies.

Why Choose Us

We believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team, or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams.

Job Summary

We are seeking a Senior Administrative Assistant to join our team as we build cutting-edge technology solutions. This is an exciting opportunity to be part of a team that is committed to delivering best-in-class service to our customers.

Key Responsibilities
  • Administrative Support: Perform a variety of complex administrative tasks for all levels of management, including external business partners.
  • Calendar Management: Manage the complex calendar of a Senior Partner Director for a large organization (350+ members), ensuring efficient scheduling and conflict resolution.
  • Travel and Expense Coordination: Coordinate travel arrangements, process business expenses, and ensure compliance with company policies.
  • Team and Headcount Management: Oversee team headcount, including PCN updates, recruiting tracking, and requisition submissions, ensuring smooth personnel operations.
  • Event and Meeting Coordination: Plan and coordinate meetings, department events, and offsite activities, ensuring all logistical aspects are handled efficiently.
  • Facility and Equipment Management: Manage the procurement of goods and services, including computer equipment, office supplies, and vendor relationships.
  • Special Projects: Undertake special projects as assigned, ensuring timely and high-quality completion.
  • Office Support: Provide general office support and act as the primary contact for department-related inquiries.
  • Financial Operations: Support department financial operations by handling budgets, invoices, and other financial tasks.
  • Onsite Presence: Be available to work onsite 3-4 times per week and for special events/offsites on campus.
Qualifications
  • Minimum of 5 years of experience as an administrative assistant, including supporting a partner-level manager.
  • Minimum of 8 years of experience in high-level organizational tasks, including space/equipment management, calendar support, and travel management.
  • A college degree is required.
  • Strong mastery of the English language, both written and verbal, with an emphasis on well-organized resumes and the ability to fully explain work history.
  • Experience managing or supporting a large team (300+ members).
Preferred Qualifications
  • At least 2 years of experience at Microsoft, preferably in an administrative role.
  • Proven ability to handle the responsibilities of a large corporate team with a high degree of maturity and professionalism.
  • Demonstrated ability to meet deadlines, produce quality work, and handle multiple tasks simultaneously with assertiveness and confidence.
Salary Range

Pay ranges vary based on multiple factors, including skill sets, education, responsibilities, experience, and geographical market. The pay range for this position reflects geographic-based ranges for Washington state: $55,000 to $60,000 USD/annually.

Equal Opportunity Employer

Blueprint Consulting Services is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law.

Benefits
  • Medical, dental, and vision coverage
  • Flexible Spending Account
  • 401k program
  • Competitive PTO offerings
  • Parental Leave
  • Opportunities for professional growth and development

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