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Senior Administrative Coordinator

2 months ago

North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time
Job Overview

Position Summary:

The Executive Administrative Assistant (EAA) for the Dean's Office plays a pivotal role in delivering comprehensive administrative support to the Dean and the Director. This position requires a proactive individual with a strong background in high-level administrative functions, ensuring smooth operations within the office. The ideal candidate will exhibit professionalism, confidentiality, and the ability to work independently while engaging positively with various stakeholders.

About Us

Rosalind Franklin University of Medicine and Science (RFU) is dedicated to fostering interprofessional education among health and biomedical professionals, along with advancing knowledge aimed at enhancing wellness. The university reflects the values of inquiry and excellence championed by Dr. Rosalind Franklin.

We offer a competitive benefits package that includes medical, dental, and vision coverage; paid parental leave; short-term and long-term disability insurance; life insurance; flexible spending accounts; and a 403(b) retirement plan. At RFUMS, we prioritize employee wellbeing and strive to maintain a healthy work-life balance.

Key Responsibilities:

Administrative Duties for the Dean's Office:

  • Uphold a professional image of the medical school within the Dean's Office.
  • Ensure confidentiality regarding all Dean's Office matters.
  • Oversee inventory management for the Dean's Office.
  • Assist in the execution of projects and events.
  • Organize and coordinate meetings.
  • Participate in various committees.
  • Prepare reports and assist with budget management.
  • Manage the scheduling of conference rooms.

Direct Support to the Dean:

  • Act as a liaison between the Dean and other parties.
  • Draft and edit correspondence.
  • Oversee the Dean's calendar and travel arrangements.
  • Prepare materials for meetings.
  • Submit financial reports as required.

Employment Conditions:

  • Successful completion of a background check is required.
  • Compliance with COVID-19 vaccination policies is mandatory.

Qualifications:

  • An Associate's Degree or equivalent experience.
  • A minimum of five years' experience in an executive assistant role.
  • Demonstrated proficiency in written communication.

Skills and Abilities:

  • Strong organizational and planning capabilities.
  • Ability to anticipate needs and work autonomously.
  • Excellent communication skills.
  • Experience in event planning.
  • Proficiency in Microsoft Office applications.

Preferred Qualifications:

  • Experience working in an academic environment.

Physical Requirements and Work Environment:

The selected candidate must possess the necessary capabilities to fulfill the responsibilities of this position. The work environment is typical of an office setting with light physical demands.

EEO/VETS/DISABLED