Current jobs related to Administrative Coordinator - Birmingham, Alabama - Arc of Central Alabama

  • Administrative Coordinator

    3 weeks ago

    Birmingham, Alabama, United States Hoar Full time

    Job SummaryThe Administrative Assistant will provide administrative support to the Technology Division, handling various tasks and responsibilities to ensure the smooth operation of the team.Key ResponsibilitiesManage and coordinate administrative tasks, including preparing plans and specifications, filing, photocopying, and taking and distributing meeting...

  • Administrative Coordinator

    2 weeks ago

    Birmingham, Alabama, United States Marshalls Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Marshalls. As an Administrative Coordinator, you will provide administrative support to store management, ensuring the smooth operation of the store's administrative functions.Key Responsibilities:Provide administrative support to store management,...

  • Administrative Coordinator

    2 weeks ago

    Birmingham, Alabama, United States SHR Talent Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our executive team. The successful candidate will be responsible for managing executive calendars, scheduling meetings, and coordinating travel arrangements. Additionally, they will be responsible for organizing and preparing documents,...

  • Administrative Coordinator

    4 weeks ago

    Birmingham, Alabama, United States AlignHR Full time

    Job Title: Administrative AssistantAlignHR is seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our leadership team in a fast-paced mining operations environment.Job Summary:The successful candidate will be responsible for coordinating and managing calendars, meetings, and appointments for multiple...

  • Administrative Coordinator

    4 weeks ago

    Birmingham, Alabama, United States The University of Alabama at Birmingham Medicine Full time

    Administrative AssociateUnder minimal supervision, this role provides essential administrative and business support services within a school, department, or unit. Key responsibilities include budget maintenance, personnel processing, policy communication, and facilities management.Key Responsibilities:Maintain accurate and up-to-date financial records and...

  • Administrative Coordinator

    2 weeks ago

    Birmingham, Alabama, United States PCH, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Sales team at PCH, Inc. As a key member of our hospitality team, you will provide efficient administrative support to the Sales department and help streamline operations.Key ResponsibilitiesManage the appointment calendar for the Sales teamHandle incoming...

  • Administrative Coordinator

    2 weeks ago

    Birmingham, Alabama, United States SHR Talent Full time

    Job OverviewSHR Talent is partnering with a dynamic family office in Birmingham, AL to find a highly skilled Administrative Assistant. This exciting opportunity is perfect for a detail-oriented professional who thrives in a fast-paced environment. The successful candidate will provide essential support to the executive team, ensuring seamless day-to-day...

  • Administrative Coordinator

    2 weeks ago

    Birmingham, Alabama, United States SHR Talent Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our executive team. The successful candidate will possess strong organizational skills, excellent written and verbal communication abilities, and the ability to multitask and prioritize in a fast-paced environment.Key...

  • Administrative Coordinator

    3 weeks ago

    Birmingham, Alabama, United States VetJobs Full time

    Job Title: Administrative AssistantThis role provides administrative support to the Director of Commercial Optimization, Trading and Transmission, as well as other managers and employees in the COT&T organization.Key Responsibilities:Manage day-to-day office operations, including expense statement and P-card processing, invoice processing, check request...

  • Administrative Coordinator

    3 weeks ago

    Birmingham, Alabama, United States J. Alexander's Restaurants Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at J. Alexander's Restaurant. As an Administrative Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our back office.Key ResponsibilitiesProvide administrative support to management, including...

  • Administrative Coordinator

    7 days ago

    Birmingham, Alabama, United States UAB Health System Full time

    Job Summary:UAB Health System is seeking a highly motivated and detail-oriented Administrative Associate to join our team. As an Administrative Associate, you will provide essential administrative and business support services within a school, department, or unit.Key Responsibilities:Provide administrative support to department chairs, large division...

  • Retail Administrative Coordinator

    4 weeks ago

    Birmingham, Alabama, United States Marshalls Full time

    Opportunity: Contribute to the Growth of Your CareerAs a Retail Administrative Coordinator at Marshalls, you will play a vital role in supporting store management in the execution of store-related administrative functions. Your primary responsibility will be to ensure an excellent customer experience by engaging and interacting with all customers, and...

  • Construction Administrative Coordinator

    2 weeks ago

    Birmingham, Alabama, United States Crowne Partners Inc. Full time

    Job SummaryCrowne Partners Inc. is seeking a highly organized and detail-oriented Construction Administrative Associate to join our team. As a key member of our construction administration department, you will be responsible for managing and overseeing various administrative tasks related to lien waivers, certificates of insurance, W9s, retainage...

  • Administrative Support Specialist

    1 week ago

    Birmingham, Alabama, United States The University of Alabama at Birmingham Medicine Full time

    Administrative Support SpecialistThis role will provide essential administrative and business support services within the School of Medicine at The University of Alabama at Birmingham. Key responsibilities include budget maintenance, operations management, and project coordination.Key Responsibilities:Maintain accurate and up-to-date financial...

  • Administrative Assistant

    2 weeks ago

    Birmingham, Alabama, United States The University of Alabama at Birmingham Medicine Full time

    The University of Alabama at Birmingham Medicine is seeking a highly skilled Administrative Assistant to perform a variety of administrative tasks under general supervision. Key responsibilities include:Providing exceptional customer service to patients, visitors, and staffManaging and maintaining accurate records and filesPreparing and editing documents,...

  • Administrative Assistant

    1 month ago

    Birmingham, Alabama, United States Tommy Nobis Center Full time

    Job Summary:The Tommy Nobis Center is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our staff and ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to staff, including answering phones, responding...

  • Administrative Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States Insight Global Full time

    The Corporate Office Coordinator will provide administrative support to a large corporate engineering firm's office in Birmingham, serving a team of over 100 employees. This is a long-term contract-to-hire position that will transition to direct employment after 6-12 months.Key responsibilities include:Managing office supplies and inventory, ensuring timely...

  • Administrative Assistant

    1 month ago

    Birmingham, Alabama, United States Tommy Nobis Center Full time

    Job Summary:The Tommy Nobis Center is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our staff and ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to staff, including answering phones, responding...

  • Administrative Support Specialist

    2 weeks ago

    Birmingham, Alabama, United States US Tech Solutions, Inc. Full time

    Job Title: Administrative Assistant IIDuration: 7 months contractHours: 8:00 am to 5:00 pm EST or CST (W2 hourly without benefits)Job Summary:We are seeking an experienced Administrative Assistant II to support our administrative team. The successful candidate will be responsible for managing schedules, organizing emails, and coordinating business management...

  • Administrative Support Professional

    1 month ago

    Birmingham, Alabama, United States Boulo Solutions Full time

    Administrative Support SpecialistBoulo Solutions is seeking a highly skilled and organized Administrative Support Specialist to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.Key Responsibilities:Manage the front desk and reception area, ensuring a...

Administrative Coordinator

2 months ago

Birmingham, Alabama, United States Arc of Central Alabama Full time

The Arc of Central Alabama is a leading organization providing comprehensive services for individuals with intellectual and developmental disabilities. We are seeking a highly skilled and detail-oriented individual to join our Employment Services team as an Administrative Assistant.

Key Responsibilities:

  • Coordinate meetings and events, ensuring seamless communication and logistics.
  • Assist with billing and financial tasks, maintaining accurate records and reports.
  • Manage contact information and deliver timely communications to stakeholders.
  • Prepare and submit monthly progress reports to partnering agencies.
  • Update authorizations and maintain accurate records.
  • Organize division schedules, events, and files, utilizing a user-friendly system.
  • Support the Summer JETS intake process, scheduling, and timekeeping for participants.
  • Collaborate in DSP orientation and training.
  • Procure supplies and manage purchases for school needs.
  • Perform other duties as assigned by leadership.

Requirements:

  • Proven understanding of clerical procedures and systems, including recordkeeping and filing.
  • Demonstrated ability to work independently and take initiative within the scope of work.
  • Effective communication skills, both written and verbal.
  • Working knowledge of the Microsoft Office Software Suite.
  • Meticulous and thorough approach to tasks.
  • Ability to anticipate departmental needs and complete tasks efficiently.
  • Excellent time management and prioritization skills.
  • Good judgment and decision-making abilities.
  • Ability to work independently and collaboratively in a team environment.
  • Initiative-taking analytical skills.
  • Professional attitude and demeanor.

Preferred Qualifications:

  • 3 years of administrative experience in the mental health field.
  • High School Diploma or Equivalent required.
  • BS or BA degree in business office administration or related field preferred.

Additional Requirements:

  • Must clear all background checks and prehire testing.

Work Environment:

No remote work options available.