Administrative Support Professional

3 days ago


Birmingham, Alabama, United States Boulo Solutions Full time
Administrative Support Specialist

Boulo Solutions is seeking a highly skilled and organized Administrative Support Specialist to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.

Key Responsibilities:

  • Manage the front desk and reception area, ensuring a professional and welcoming environment for clients and visitors.
  • Handle incoming phone calls and correspondence, routing them to the appropriate team members in a timely and efficient manner.
  • Coordinate meetings, events, and conferences, including setting up and cleaning up after events.
  • Prepare and distribute correspondence, including mail, faxes, and emails.
  • Maintain accurate and up-to-date records and files, both physical and digital.
  • Provide administrative support to team members, including data entry, filing, and other tasks as needed.
  • Assist with onboarding new employees and provide training on company policies and procedures.
  • Coordinate with property management to address building maintenance and equipment needs.
  • Assist with scanning and filing of documents, as well as preparing and mailing vendor checks.
  • Perform other administrative tasks as needed to support the team.

Requirements:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum two years of administrative experience, preferably in a fast-paced office environment.
  • Excellent communication, organizational, and interpersonal skills.
  • Proficient in Microsoft Office, including Word, Excel, and Outlook.
  • Ability to multitask and prioritize tasks effectively.
  • Team player with a positive attitude and willingness to learn.

Boulo Solutions is a recruiting platform that helps experienced professionals stand out to hiring managers by showcasing their skills and value. If you're looking for a new challenge and want to be part of a dynamic team, apply today



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