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Senior Administrative Coordinator

2 months ago

Wayne, Pennsylvania, United States firstPRO, Inc Full time

Senior Administrative Coordinator

firstPRO, Inc. is in search of a Senior Administrative Coordinator to provide comprehensive support to the executive leadership team. The ideal candidate will possess a wealth of experience in high-level administrative roles, demonstrating the ability to foresee the needs of executives while exhibiting exceptional communication, analytical, and organizational skills. This position entails managing both professional and personal schedules, coordinating travel arrangements, processing expense reports, facilitating debriefs, and organizing meetings and events with stakeholders.

**This position requires full-time onsite presence.**

Key Responsibilities:

  • Handle sensitive information with utmost confidentiality and discretion, particularly regarding decisions that affect the organization's global operations.
  • Maintain a detailed calendar of appointments and engagements.
  • Prepare documents including presentations, reports, and agendas to support the organization's strategic objectives.
  • Coordinate travel logistics and accommodations for executives, including the preparation of expense documentation.
  • Screen and manage incoming calls, ensuring accurate message delivery and responding to inquiries by providing relevant information or directing calls appropriately.
  • Draft and prepare communications for internal announcements, board meetings, and other engagements involving the executive team.
  • Organize and maintain the executive's contact database.
  • Greet and assist guests of the executive, whether in person or via phone, while addressing inquiries with professionalism.
  • Utilize discretion and sound judgment in managing C-Level matters.

Qualifications:

  • A minimum of 3 years of experience in a senior administrative support role.