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Administrative Coordinator

2 months ago

Greenville, South Carolina, United States Vortex Companies Full time
Job Overview

Salary:

Are you interested in contributing to one of the nation's rapidly expanding infrastructure firms? Vortex Companies, LLC specializes in innovative trenchless technologies and comprehensive services aimed at enhancing global water quality. We are continuously evolving and tackling the most pressing issues in deteriorating water, sewer, and industrial systems.

At Vortex, our culture prioritizes safety in every aspect of our operations. If you thrive in a dynamic setting and appreciate a supportive team environment that fosters training and professional growth, we encourage you to consider this opportunity.

Key Responsibilities:

  • Provide administrative assistance to ensure smooth office operations.
  • Support managers and staff with various organizational and communication tasks.
  • Conduct general data entry within the ERP system.
  • Manage customer and distributor inquiries regarding pricing, purchase orders, adjustments, and cancellations.
  • Maintain the training and support schedule.
  • Order and replenish office supplies, beverages, and snacks on a daily basis.
  • Foster positive relationships with customers to guarantee exceptional service.
  • Prepare welcome packages for guests.
  • Ensure cleanliness and organization of office and conference room spaces.
  • Provide customers with pricing, delivery, and order information.
  • Handle a significant volume of incoming and outgoing calls to confirm order details.
  • Utilize the computer database (WMS) to access necessary customer and inventory information.
  • Draft purchase orders and invoices for vendors and the accounting department.
  • Maintain organized files of active orders and update customer accounts as needed.
  • Coordinate facilities maintenance requests as necessary.
  • Perform additional related duties as assigned.

Qualifications:

  • A minimum of one year of experience in customer service or order processing is required.
  • Experience in data entry is advantageous.
  • Proficiency in MS Office is essential; willingness to learn database and ordering systems is expected. Knowledge of Salesforce and/or Spectrum is preferred.

Benefits: We offer a competitive compensation package that includes health, vision, and dental insurance, a 401K retirement plan, income protection insurance, off-the-job accident insurance, paid time off, and more.

Vortex Companies and its subsidiaries are equal opportunity employers and do not discriminate against qualified applicants based on race, color, creed, ancestry, religion, orientation, age, sex, marital status, national origin, disability, genetic information, or veteran status.


We are committed to fair employment practices.