Administrative Coordinator

3 days ago


Greenville, South Carolina, United States ORTEC Full time
About Ortec

Ortec is a leading provider of custom chemical solutions and personalized service. With a strong commitment to integrity and a passion for making a difference, we strive to deliver exceptional results for our customers and communities.

Job Summary

We are seeking an experienced Administrative Assistant to join our team in Greenville, SC. As a key member of our organization, you will provide administrative support to our President and other leadership staff, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide administrative support to the President and other leadership staff, including coordinating meetings, travel arrangements, and expense reports.
  • Manage calendars, make travel arrangements, and process expense reports.
  • Prepare correspondence, invoices, and other documents as requested.
  • Partner with Human Resources to support onboarding of new hires, including interview scheduling, onboarding coordination, and office readiness.
  • Coordinate complex travel arrangements and process all expense reports for President and other leadership staff as needed.
  • Manage calendars and make all associated arrangements to ensure the smooth running of schedules for President.
  • Prepare correspondence, invoices, distribution lists, and other documents as requested, maintaining files, both electronic and hard copy.
  • Work in partnership with the Human Resources, IT, etc. on organization charts and accurate maintenance of distribution lists and other forms of communication.
  • Take on special projects as needed.
Requirements
  • High School Diploma or GED from an accredited institution.
  • Minimum 5 (five) years of experience functioning as an Administrative Assistant for a Senior Leader, Executive, or Equivalent.
  • Ability to work in US without Company sponsorship.
Preferred Qualifications
  • Bachelor's degree in a relevant field from an accredited university.
  • Strong desire to learn new skills to enable a higher level of support.
  • Proven organizational and project management capability through effectively handling prioritizing multiple tasks, anticipating what's next, and problem solving.
  • Hands-on experience driving lean initiatives or standardized work.
  • Strong demonstrated team-based skills - knows when to lead and when to follow.
  • Strong analytical skills, including the ability to compile data to drive decision making.
  • Excellent written and verbal communication skills.
  • Excellent interpersonal skills and proven ability to inspire excellence and stimulate change.


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