Bid Management Specialist

3 days ago

San Clemente, California, United States General Contracting & Construction Management Firm Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Construction Estimator Coordinator. This role will provide support to our Estimator, Project Managers, and Marketing departments in preparing cost proposals for work we are actively bidding.

Key Responsibilities:

  • Create and maintain electronic job folders for all projects in pre-construction and bidding phase.
  • Download project documents to electronic folder, organize, breakout, and label all project documents.
  • Review documents to ensure all drawings, specifications, and reports are contained within the bid package.
  • Upload and manage project documents into our online bid management platform, send out Invitations to Bid, Addendums, and manage any other project correspondences to Subcontractors.
  • Print out plans for staff, maintain project documents, both physically and electronically, ensuring all parties have the most up-to-date set of documents.
  • Make phone calls to subcontractors, record which companies will be sending us their proposals, and proactively follow-up with subcontractors until we receive their proposal for each project.
  • Identify and input new subcontractors into our database.
  • Build relationships with local subcontractors.
  • Help staff prepare bid forms and bid packages to send to Clients.
  • Create and maintain Bid Binders for each project.
  • Organize subcontractor proposals: Print and put into Bid Binders, file into electronic folders.
  • Help research and determine job-specific requirements & fees (i.e., landlord and/or City requirements).
  • Assist Estimator and Project Managers in attending pre-bid meetings, and meetings with clients on new projects, take pictures, and record information discussed during meetings.
  • Manage and update subcontractor database by adding new companies and adjusting existing company information to ensure all information is correct and up-to-date.
  • Maintain Bid Board and Bid Calendar with all potential and bidding projects.

Requirements:

  • Understanding of what trades are associated with the CSI format and solicit.
  • Ability to read construction plans.
  • Highly effective organizational skills.
  • Familiarity with programs such as Microsoft Excel, Word, Outlook, Project, Bluebeam, and PDF editors/readers.
  • Knowledge of Building Connected software is a plus but not required.
  • Must be comfortable talking on the phone, this position will spend approximately 40-50% of its time on the phone talking to subcontractors and vendors.
  • Ability to work independently as well as thrive in a fast-paced, dynamic environment.
  • Must be eager to learn, not afraid to ask questions.
  • Professional with attention to detail.
  • Ability to carry out written or oral instructions.
  • Drive for extremely high standards and attention to detail.
  • Understanding of excellent customer service.
  • Make decisions and act with the company's best interest in mind.
  • Work well in a team environment towards accomplishing a shared goal.

About Our Company:

We are a general contracting and construction management firm widely recognized for consistency and reliability. With a competitive presence in the commercial, healthcare, laboratory/technical, industrial, and automotive markets, we strive to complete each project with unmatched quality and integrity while on time and within budget.

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