Bid Coordinator

4 weeks ago

San Diego, California, United States Helix Electric Full time

Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

Our Bid Coordinator will own the administration of our estimating department and become the right arm to our VP of Estimating in their region. DUTIES & SCOPE:

  • Manage the estimating department with bid documents, proposal development, source and vet vendors and subcontractors during bid and post-award phases
  • Prepares and coordinates the writing of confidential correspondence and/or reports, publications, documents and presentations. Reviews drafts and assists with editing of documents to ensure a high-quality written product
  • Small business liaison - ensures small business requirements are met. Small business subcontracting plan writing, constructing and release solicitations, conduct negotiations and ensure potential subcontractors are financially, technically and legally viable
  • Manages the executive's daily calendar including the planning and scheduling of appointments, meetings, conferences and travel
  • Reviews all mail for the department and monitors all incoming telephone calls
  • Organizes meetings by preparing agendas and creating itineraries; coordinates facility and venue booking, catering, technical requirements, and takes and distributes meeting minutes
  • May perform other related duties as assigned

QUALIFICATIONS:

  • Minimum of 5 years' experience in a senior administrative role
  • Bachelor's degree preferred
  • Excellent written and verbal communication skills with strong attention to detail and accuracy
  • High degree of sensitivity for confidentiality
  • Task-oriented with an excellent sense of priority, logic and objectivity; highly organized and capable of managing multiple priorities
  • Independent and self-motivated with the ability to take the initiative to liaise with other departments and/or external sources
  • Excellent customer service focus with an ability to work collaboratively with others
  • Strong knowledge of MS Office applications, including Word, Excel, Outlook
  • Demonstrated reliability, judgment and professionalism

The starting annual base pay for this role is between USD $65,000 and $75,000. The actual base is dependent upon many factors, such as: location, training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. The role may also be eligible for vehicle allowance plan, bonus and benefits.

#LI-TL1

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)

  • Proposal and Bid Coordinator

    2 weeks ago

    San Francisco, California, United States Ellawayblues Full time

    Overview: This position presents a unique opportunity with a leading Enterprise-Scale Commercial Solar and Battery Developer. The organization is seeking a skilled Bid Manager with a background in Enterprise Sales, specifically within the Solar sector, to enhance their Bid and Proposal team.Key Responsibilities:Bid Management:Oversee the entire bid process...

  • Proposal and Bid Coordinator

    2 weeks ago

    San Francisco, California, United States Ellawayblues Full time

    Overview: This position presents a unique opportunity with a leading Enterprise-Scale Commercial Solar and Battery Developer. The organization is seeking a Bid Manager who possesses substantial experience in Enterprise Sales, particularly within the Solar sector, to oversee and enhance their Bid and Proposal operations.Key Responsibilities:Bid...

  • Proposal and Bid Coordinator

    2 weeks ago

    San Francisco, California, United States Ellawayblues Full time

    Overview: This position presents a unique opportunity with a leading Enterprise-Scale Commercial Solar and Battery Developer. The organization is seeking a Bid Manager with a strong background in Enterprise Sales, specifically within the Solar sector, to oversee and enhance their Bid and Proposal operations.Key Responsibilities:Bid Management:Oversee the...

  • Construction Bid Coordination Specialist

    2 weeks ago

    San Clemente, California, United States Riddle Recruitment Solutions Full time

    Job Overview**NOTE: This is an in-office, non-hybrid position. Company: Riddle Recruitment Solutions**The Construction Bid Coordination Specialist plays a crucial role in supporting the Estimator, Project Managers, and Marketing teams in crafting competitive cost proposals for active bids. This position requires close collaboration with various stakeholders,...

  • Proposal and Bid Coordinator

    1 week ago

    San Francisco, California, United States Ellawayblues Full time

    Overview: This position presents a unique opportunity with a leading Enterprise-Scale Commercial Solar and Battery Developer. The organization is seeking a skilled Bid Manager with a strong background in Enterprise Sales, specifically within the Solar sector, to oversee and enhance their Bid and Proposal operations.Key Responsibilities:Bid Oversight:Manage...

  • Proposal and Bid Coordinator

    1 week ago

    San Francisco, California, United States Ellawayblues Full time

    Overview: This position presents a unique opportunity with a leading Commercial Solar and Battery Developer. The organization is seeking a Bid Manager who possesses a solid background in Enterprise Sales, specifically within the Solar sector, to oversee and enhance their Bid and Proposal operations.Key Responsibilities:Bid Oversight:Direct the entire bid...

  • Proposal and Bid Coordinator

    2 weeks ago

    San Francisco, California, United States Ellawayblues Full time

    Overview: This position represents a significant opportunity with a leading Enterprise-Scale Commercial Solar and Battery Developer. The organization is seeking a Bid Manager with a robust background in Enterprise Sales, specifically within the Solar sector, to oversee and enhance their Bid and Proposal operations.Key Responsibilities:Bid Management:Oversee...

  • Bid Management Specialist

    4 days ago

    San Clemente, California, United States General Contracting & Construction Management Firm Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Construction Estimator Coordinator. This role will provide support to our Estimator, Project Managers, and Marketing departments in preparing cost proposals for work we are actively bidding.Key Responsibilities:Create and maintain electronic job folders for all...

  • Estimating Administrative Coordinator

    2 weeks ago

    San Diego, California, United States Mental Care Professionals Full time

    Job OverviewWe are seeking a dedicated and detail-oriented Estimating Administrative Coordinator to manage the administrative operations of our estimating department. This position involves overseeing bid documentation, facilitating proposal creation, and providing essential administrative and communication support to ensure efficient departmental...

  • Project Coordinator

    5 days ago

    San Diego, California, United States Pete Hill Construction Co Inc Full time

    About the RolePete Hill Construction Co Inc is seeking a highly skilled and organized Assistant Project Manager to join our dynamic team. As an Assistant Project Manager, you will play a critical role in the success of our construction projects, working closely with Project Managers and Superintendents to ensure timely completion and quality delivery.Key...

  • Construction Project Coordinator

    1 week ago

    San Diego, California, United States Hill Construction Company Full time

    About the RoleHill Construction Company is seeking a highly skilled Project Engineer to join our dynamic San Diego team. As a critical component of our winning team structure, the Project Engineer will work alongside Project Managers and Superintendents on various custom construction projects.Key ResponsibilitiesBid and estimate construction projectsManage...

  • Senior Project Coordinator

    4 weeks ago

    San Diego, California, United States Aegion Full time

    Corrpro Companies is looking for a Project Coordinator.Corrpro, a subsidiary of Azuria, is among the world's largest corrosion engineering, cathodic protection, and corrosion monitoring business for the protection and preservation of infrastructure. Corrpro provides professional corrosion consulting and cathodic protection engineering services to major oil...

  • Engineering Project Coordinator

    2 weeks ago

    San Diego, California, United States Stone Peak Recruiting Full time

    Project Manager - EngineeringLocation: San Diego, CAPosition OverviewThe Project Manager role is a pivotal leadership position within our design-build delivery framework. Key responsibilities encompass:Overseeing projects from inception to completion, establishing essential objectives for each initiative, and ensuring successful attainment of these...

  • Project Coordinator

    6 days ago

    San Diego, California, United States K2 Staffing Full time

    Job OverviewK2 Staffing is seeking an experienced Project Manager to join our team. As the on-site representative, you will be responsible for ensuring the successful delivery of custom homes to our clients.Key Responsibilities:Manage multiple custom home construction projects simultaneously.Act as the primary point of contact for clients, providing...

  • Office Coordinator

    2 weeks ago

    San Diego, California, United States Compunnel Inc. Full time

    Position Overview:We are seeking a detail-oriented and organized individual to join our team as an Office Coordinator. In this role, you will be responsible for a variety of administrative tasks that support the smooth operation of our office.Key Responsibilities:Manage the receipt of Requests for Proposals (RFPs) and break down specifications by individual...

  • Office Administration Coordinator

    2 weeks ago

    San Diego, California, United States Acro Service Corporation Full time

    Job OverviewPosition Title: Office Administration CoordinatorLocation: San Diego, CACompensation: $28.5/hourContract Duration: 06 Months (Temp to Perm)Important: Please submit your updated resume for consideration.Role SummaryThe Office Administration Coordinator will be responsible for managing Requests for Proposals (RFPs) and ensuring the efficient...

  • Estimating Coordinator

    4 hours ago

    San Jose, California, United States MGE Underground, Inc. Full time

    About MGE Underground, Inc.MGE Underground, Inc. is a leading utility infrastructure contractor serving utility companies throughout California. Our mission is to provide innovative construction solutions for our clients, delivering the best value in support of their growing utility and infrastructure requirements.Job SummaryThe Estimating Coordinator will...

  • Administrative Coordinator

    1 week ago

    San Diego, California, United States Griffith Company Full time

    Job OverviewAt Griffith Company, we understand that our workforce is our greatest asset. We cultivate this asset by creating a workplace that promotes open communication, mutual respect, and acknowledgment of achievements. Within this supportive atmosphere, Griffith Company employees thrive, advancing their careers to new heights. With a legacy spanning over...

  • Commercial Plumbing Sales and Project Coordinator

    2 weeks ago

    San Diego, California, United States Gulfstream SP Full time

    Commercial Plumbing Sales and Project Coordinator Overview Become an integral part of our team at Gulfstream SP as a Commercial Plumbing Sales and Project Coordinator, a key position dedicated to managing commercial plumbing initiatives. This role is designed for individuals skilled in tenant enhancements and specialized plumbing assignments. The ideal...

  • Administrative Coordinator

    2 weeks ago

    San Diego, California, United States Griffith Company Full time

    Job OverviewAt Griffith Company, we value our employees as our greatest asset. We cultivate a workplace that promotes open communication, mutual respect, and recognition, allowing our team members to thrive and advance their careers. With a rich history of over 120 years marked by quality, safety, and excellence, Griffith Company boasts a vibrant and...