Contract Management Specialist

6 days ago

San Jose, California, United States San Jose State University Full time
Job Summary

Under the general direction of the Senior Director of Business Services, the Contract Management Specialist will assist, manage, and lead cross-functional projects for Strategic Sourcing initiatives in multiple product and service categories. The Contract Management Specialist will lead the Contracts team through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts including Public Works projects and direct day-to-day oversight of the Contracts staff.

Key Responsibilities
  • Initiate, evaluate, and execute a broad range of complex University contracts and strategic sourcing initiatives, as required by the University, and in accordance with applicable CA state and CSU policy
  • Guide Strategic Sourcing teams in collaboration with the campus and/or system-wide client lead
  • Lead Strategic Sourcing teams, as required, through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts
  • Apply negotiation skills to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance and commitment of all parties and meet both SJSU and CSU's strategic procurement objectives
  • Analyze and make decisions to ensure contract terms and conditions have favorable pricing, and terms
  • Resolve complex contractual issues
  • Analyze spend, bidding, awards, supplier performance, customer satisfaction and other benchmark information for client groups
  • Utilize CSU procurement suite of tools to perform spend analytics, conduct on-line bidding events and manage resultant awards
  • Actively participate in system-wide strategic sourcing and procurement related initiatives
  • Communicate and advise vendors and suppliers on doing business with SJSU and the CSU
  • Interpret, explain, and apply rules and policy in relation to contracts and procurement to the Strategic Sourcing team and campus stakeholders
  • Effectively manage and reduce risk via proper creation of solicitation and contract documents
  • Provide management and training of a variety of contracts and procurement processes to the Contracts staff
  • Manage customer inquiries and requests, assign work and ensure timely completion of work
  • Monitor workload, ensure deadlines are met, and service level expectations are being met
  • As required, draft policies, create training materials and schedules
  • Supervise, as required, Contracts staff in the completion preparation, research, negotiation, review, organization and final execution for complex commodities, service contracts, construction contracts, affiliation agreements, service learning, lease agreements, revenue generating agreements and other miscellaneous contracts required by the University
  • Day-to-day oversight of Contract staff and procurement processes
  • Conduct and complete Contract's employee evaluations
  • Identify, anticipate, develop, propose for approval by Senior Director and subsequently implement solutions to provide applicable service to the campus and auxiliaries
  • Actively solicit and act upon feedback from our campus stakeholders and auxiliaries related to Contracts
  • Assist and/or lead on projects assigned by the Senior Director to meet university and system-wide contracts and procurement goals
  • Actively nurture and lead Contract staff in establishing and maintaining strong working relationships within Finance and Business Services, in servicing campus departments, auxiliaries, outside agencies, and suppliers
Knowledge, Skills & Abilities
  • Thorough knowledge of CSU policies and procedures related to procurement and contracts, general Provisions, Public Contract Code, Public Works policy and applicable laws and/or regulations the CSU is subject to
  • Ability to review and prepare high dollar, complex contracts and agreements
  • Ability to review and prepare student placement agreements
  • Knowledge of the RFI/RFP process including the development of content, evaluation of proposals, supplier selection processes, negotiation approaches for bid events or sole sources and managing the resulting contracts, and associated compliance with CSU policy
  • Project management competence, time management skills, and ability to deliver exceptional customer service
  • Ability to work well with multiple competing priorities, manage projects and meet deadlines
  • Interpersonal, management, written and oral communication skills
  • Ability to work collaboratively in a team-oriented environment across organizational lines and at all organizational levels
  • Ability to communicate with constituents in a professional and respectful manner
  • Knowledge of purchasing systems and general knowledge of e-commerce
  • Ability to work in collaborative alliances with others in higher education or similar institutions
  • Excellent analytical skills as well as outstanding written, oral and interpersonal communication skills
  • Ability to analyze situations accurately and adopt an effective course of action
  • An understanding of the principles of organization and management within the higher education environment
  • Knowledge of ethical standards, internal controls, policies and procedures related to purchasing and material management
  • Extensive skills in using Microsoft Office Suite of products, including Word, Excel and Outlook, to perform analytical tasks and quantitative modeling, to present and support recommendations
  • Knowledge in the solicitation, development, execution, and administration of large-scale contracts
  • Knowledge of other purchasing systems such as spend analytics, e-sourcing (eRFx), reverse auctions, and contract management
  • Knowledge of the overall strategic sourcing process and concepts as well as approaches to cost reduction in the supply chain
  • Knowledge of administering a portfolio of contracts for products and services and conducting related supplier/customer management activities
  • Ability to effectively supervise staff remotely
Required Qualifications
  • Bachelor's Degree or equivalent work experience in Business, or related discipline in relation to the scope of employment, or equivalent combination of education and related work experience
  • Four years of progressively responsible relevant experience, including at least one year of supervisory experience
Preferred Qualifications
  • Certified Professional Contract Manager (CPCM) or a master's degree in business or related discipline
  • Experience working within a California State University system or large California public institution
  • Leadership skills in a complex, unionized work environment
  • Experience in the administration of a wide range of programs within a procurement environment such as Small Business/Disabled Veteran Business Enterprise, ATI knowledge, and Oracle Financial software

  • Procurement Specialist

    6 days ago

    San Jose, California, United States InsideHigherEd Full time

    Job SummaryInsideHigherEd is seeking a highly skilled Contract Manager to join our team. As a key member of our procurement department, you will be responsible for managing and leading cross-functional projects for strategic sourcing initiatives in multiple product and service categories.Key ResponsibilitiesInitiate, evaluate, and execute a broad range of...

  • Contract Manager

    1 day ago

    San Jose, California, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly skilled Contract Manager to join our team at InsideHigherEd. The successful candidate will be responsible for assisting, managing, and leading cross-functional projects for strategic sourcing initiatives in multiple product and service categories.Key ResponsibilitiesInitiate, evaluate, and execute a broad range of complex...

  • Client Relationship Specialist

    2 weeks ago

    San Jose, California, United States PMT Management Full time

    Job OverviewAt PMT Management, we prioritize our valued clients and align with their aspirations for growth. Our success in fostering enduring and fruitful business partnerships is attributed to our committed Client Relations and Customer Service Team. Their relentless dedication to delivering exceptional service has significantly enhanced the quality of our...

  • Stock Management Specialist

    2 weeks ago

    San Jose, California, United States SlingShot Connections Full time

    Position OverviewWe are seeking a dedicated Stock Management Specialist to join our team at SlingShot Connections. This role is essential for maintaining optimal inventory levels and ensuring the accuracy of our stock records.Key ResponsibilitiesInventory Management: Conduct regular inventory assessments and cycle counts to ensure stock accuracy.Component...

  • Senior Contracts Manager

    4 days ago

    San Jose, California, United States Cadence Design Systems Full time

    About the RoleCadence Design Systems is seeking a highly skilled Senior Contracts Manager to join our Americas Commercial team. As a key member of our legal team, you will be responsible for managing contracts and relationships with internal clients and customers.Key ResponsibilitiesManage contracts and agreements with internal clients and customers,...

  • Product Policy Specialist

    2 weeks ago

    San Jose, California, United States Tailored Management Full time

    Job OverviewPosition: Product Policy SpecialistLocation: RemoteDuration: 12 Months Role Summary: Tailored Management is in search of a strategic thinker with a focus on product policies to join our Product Policy & Strategy team. This role will primarily support our Generative AI initiatives. The successful candidate will play a crucial role in ensuring that...

  • Inventory Management Specialist

    4 days ago

    San Jose, California, United States DY Concrete Pumps Inc. Full time

    Job DescriptionAt DY Concrete Pumps Inc., we are seeking a highly skilled Inventory Control Specialist to join our team.The successful candidate will be responsible for building and maintaining strong relationships with customers and vendors to secure the best prices on products for the company.The key responsibilities of this role include:Customer and...

  • Contracts Specialist

    6 days ago

    San Leandro, California, United States Cogent infotech Full time

    Job SummaryCogent Infotech is seeking a highly skilled Contracts Specialist to join our team. As a key member of our Contracts Team, you will be responsible for managing contracts of varying complexity and values, ensuring compliance with applicable regulations and corporate guidance.Main ResponsibilitiesManage contracts through the full lifecycle, including...

  • Contract Specialist

    4 days ago

    San Juan Capistrano, California, United States Ensign Services Full time

    About Ensign ServicesEnsign Services is a leading healthcare company dedicated to delivering exceptional care and services. Our mission is to dignify and transform post-acute care, and we're committed to upholding our company's values of compassion, integrity, and innovation.Job SummaryWe're seeking a highly motivated and detail-oriented Contract Specialist...

  • Contract Specialist

    2 weeks ago

    San Diego, California, United States Booz Allen Hamilton Full time

    Job SummaryWe are seeking a highly skilled Contract Specialist to join our team at Booz Allen Hamilton. As a Contract Specialist, you will play a critical role in supporting our clients with all aspects of the Federal Government contracting life cycle.Key ResponsibilitiesProvide critical support by leveraging available resources to independently review,...

  • Government Contracts Compliance Manager

    1 week ago

    San Jose, California, United States Cupertino Electric, Inc. Full time

    About the RoleThe Government Contracts Compliance Manager will be responsible for leading compliance efforts related to federal contract and subcontract requirements, including the Federal Acquisition Regulation (FAR), Agency supplements, and Cost Accounting Standards (CAS). This role will ensure that all business systems are adequate in relation to...

  • Clinical Nurse Specialist

    6 days ago

    San Jose, California, United States Clinical Management Consultants Full time

    Job Summary:Clinical Management Consultants is seeking a highly skilled Clinical Nurse Specialist to join our team at an esteemed 150+ bed acute care hospital in Northern California. As a Clinical Nurse Specialist, you will play a vital role in establishing and monitoring care standards, evaluating the effectiveness of current care, and providing...

  • Compliance and Risk Management Specialist

    2 weeks ago

    San Jose, California, United States LeadStack Inc. Full time

    LeadStack Inc. is a distinguished, rapidly expanding, certified minority-owned (MBE) staffing services provider specializing in contingent workforce solutions. As a recognized leader in the industry and certified as a Great Place to Work, we take pride in collaborating with some of the most esteemed Fortune 500 companies.Position: Compliance and Risk...

  • Compliance and Risk Management Specialist

    1 week ago

    San Jose, California, United States LeadStack Inc. Full time

    LeadStack Inc. is a recognized leader in staffing solutions, providing exceptional services as a certified minority-owned (MBE) provider of contingent workforce. We are proud to collaborate with esteemed Fortune 500 companies, offering a dynamic work environment that has earned us accolades as a Great Place to Work.Position: Compliance and Risk Management...

  • Grant Management Specialist

    2 weeks ago

    San Jose, California, United States Bay Area Community Health Full time

    Position Overview:The Fund Development Manager plays a crucial role in enhancing the financial sustainability of Bay Area Community Health. Reporting directly to the Development Director, this position encompasses two primary functions: 1) orchestrating the organization’s grant development and management processes, and 2) facilitating key planning and...

  • Grant Management Specialist

    2 weeks ago

    San Jose, California, United States Bay Area Community Health Full time

    Position OverviewUnder the guidance of the Development Director, the Fund Development Manager plays a crucial role in two primary areas: 1) crafting and managing the organization's grant development and oversight process, and 2) facilitating key planning and execution initiatives. This role requires leveraging extensive knowledge of Bay Area Community...

  • Commercial Contracts Manager

    6 days ago

    San Jose, California, United States Cadence Design Systems Full time

    About the RoleCadence Design Systems is seeking a highly skilled Senior Contracts Manager to join our Commercial team. As a key member of our team, you will be responsible for managing contracts and relationships with internal clients and customers.Key ResponsibilitiesManage contracts and relationships with internal clients and customers, including drafting...

  • Senior Contracts Manager

    6 days ago

    San Jose, California, United States Cadence Design Systems Full time

    About the RoleCadence Design Systems is seeking a highly skilled Senior Contracts Manager to join our Commercial team. As a key member of our team, you will be responsible for managing a portfolio of contracts and agreements, providing strategic guidance and support to our internal clients, and collaborating with cross-functional teams to drive business...

  • Contract Management Specialist

    6 days ago

    San Diego, California, United States SOLV Energy Full time

    Job DescriptionSOLV Energy is a leading engineering, procurement, construction (EPC), and solar services provider for utility solar, high voltage substation, and energy storage markets across North America.Job Summary:The Senior Commercial Contracts Manager is responsible for overseeing the commercial contracts surrounding SOLV Energy's Operations and...

  • Security Contract Manager

    6 days ago

    San Jose, California, United States PalAmerican Security Full time

    Job Summary:PalAmerican Security is seeking a highly skilled and motivated Security Services Manager to oversee security contracts and lead a team to deliver exceptional results.Key Responsibilities:Recruit, hire, and train new security personnelProvide performance feedback and recognize talent for management rolesEnsure security officers are adequately...