Project and Administrative Services Coordinator

5 days ago

Madison, Wisconsin, United States Power System Engineering Inc Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Services Coordinator to join our Renewable Energy Resources Department at Power System Engineering Inc. As a key member of our team, you will provide project coordination and administrative assistance to our Vice President, Practice Area Managers, and Project Managers.

Key Responsibilities
  • Administrative Assistance
    • Collaborate with project managers to create tools and processes to improve work product, workload, and resource planning.
    • Assist in marketing and business development efforts.
    • Assist with preparing and submitting technical proposals in response to Request for Proposals (RFPs).
    • Assist with project cost and progress tracking to meet budgets and deadlines.
    • Work with the Operations Department and project managers to prepare all monthly invoicing.
    • Coordinate and prepare information for project or internal department meetings, participate in meetings, and record meeting minutes.
    • Work on various internal administrative tasks, such as approving expense reimbursements, engineering license applications, and other administrative tasks as necessary.
  • Project Coordination
    • Under minimal supervision and direction, arrange appointments and prepare meeting minutes, memos, letters, reports, proposals, charts, contracts, etc.
    • Assist in simpler technical aspects of renewable energy design projects, such as reviewing electrical site plans and one-line diagrams.
    • Assist with technical reports, including proofreading, editing, formatting, printing, assembly, and submission to the client.
    • Assist with the preparation of construction bid packages and contracts.
Requirements
  • Education and Experience
    • Bachelor's degree preferred. Associate degree in technical writing, editing, administrative assistance, or a related field will be considered.
    • 2+ years relevant experience, preferably with a professional services firm.
  • Knowledge and Skills
    • Highly organized, detail-oriented, and able to work independently.
    • Advanced knowledge of the Microsoft Office Suite (Word, Excel, and PowerPoint).
    • Excellent communication skills.
    • Strong teamwork and people skills.
    • Ability to multi-task, prioritize workload, problem-solve and meet deadlines.
    • Entrepreneurial and willing to dive into technical aspects of renewable energy projects.
What We Offer

Power System Engineering Inc is an Equal Opportunity/Affirmative Action Institution and does not discriminate on the basis of race, sex, gender identity, marital status, pregnancy, sexual orientation, age, disability, veteran status, religion, color, ancestry, or national origin or any other characteristic protected by federal, state or local laws.

  • Project Coordinator and Administrative Services Specialist

    7 days ago

    Madison, Wisconsin, United States Power System Engineering Inc Full time

    About Power System Engineering IncWe are a leading electrical energy expert that provides relationship-driven engineering and consulting services for forward-thinking partners who pursue long-term energy solutions.Job SummaryWe are seeking a dedicated professional to provide project coordination and administrative assistance to our Renewable Energy Resources...

  • Administrative Services and Project Coordination Professional

    7 days ago

    Madison, Wisconsin, United States Power System Engineering Inc Full time

    About Power System Engineering IncWe are a leading electrical energy expert that provides relationship-driven engineering and consulting services for forward-thinking partners who pursue long-term energy solutions.Job SummaryWe are seeking a dedicated professional to provide project coordination and administrative assistance to our Renewable Energy Resources...

  • Project Coordinator and Administrative Services Specialist

    7 days ago

    Madison, Wisconsin, United States Power System Engineering Inc Full time

    About Power System Engineering IncWe are a leading provider of relationship-driven engineering and consulting services for forward-thinking partners who pursue long-term energy solutions.Job SummaryWe are seeking a dedicated professional to provide project coordination and administrative assistance to our Renewable Energy Resources Department, Vice...

  • Civil Project Coordinator

    2 weeks ago

    Madison, Wisconsin, United States MSA Professional Services, Inc. Full time

    POSITION SUMMARY:MSA Professional Services, Inc. is seeking a dedicated Civil Project Coordinator to join our team. Work from any of our various office locations. In this role, you will engage in projects that positively influence the communities we serve, overseeing them from inception to completion. This position will focus primarily on public sector...

  • Project Coordinator

    6 days ago

    Madison, Wisconsin, United States Power System Engineering Inc Full time

    About Power System Engineering IncWe are a leading provider of relationship-driven engineering and consulting services for forward-thinking partners who pursue long-term energy solutions.Job SummaryWe are seeking a dedicated professional to provide project coordination and administrative assistance to our Renewable Energy Resources Department, Vice...

  • Project Coordinator

    3 days ago

    Madison, Wisconsin, United States Power System Engineering Inc Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented professional to join our team at Power System Engineering Inc as a Project Coordinator. This role will provide administrative assistance to our Renewable Energy Resources Department, Vice President, Practice Area Managers, and Project Managers.Key Responsibilities:Collaborate with project...

  • HVAC Project Coordinator

    2 weeks ago

    Madison, Wisconsin, United States EMCOR Government Services Full time

    HVAC Project ManagerAre you equipped with robust mathematical and mechanical expertise?Do you possess exceptional planning, analytical, and problem-solving abilities?Are you an effective communicator with both teams and clients?Can you manage multiple projects concurrently in a high-pressure environment?Do you thrive on being proactive and responsive to the...

  • Project Coordinator

    3 days ago

    Madison, Wisconsin, United States Abstrakt Marketing Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Abstrakt Marketing Group. As a Project Coordinator, you will provide administrative support to our project managers, ensuring the smooth execution of construction projects from start to finish.Key ResponsibilitiesProject Support: Assist project managers...

  • Administrative Coordinator

    2 weeks ago

    Madison, Wisconsin, United States Drake & Company Full time

    Job Overview**About Drake & Company:**We are a renowned family-operated construction and renovation firm with a rich legacy in the industry. Our commitment lies in delivering exceptional quality and nurturing a collaborative workplace.**Role Summary:**We are seeking a detail-oriented and proactive Administrative Coordinator to oversee daily office functions,...

  • Project Coordinator

    1 week ago

    Madison, Wisconsin, United States Abstrakt Marketing Group Full time

    This is a full-time, direct placement opportunity at Abstrakt Marketing Group. This role involves providing administrative and operational support to facilitate the planning and coordination of plumbing contract projects, ensuring that project goals and objectives are met within the designated timeline and budget. This is an entry-level position in project...

  • Sales Support Administrative Coordinator

    1 week ago

    Madison, Wisconsin, United States Grand Appliance and TV Full time

    Position OverviewExciting Opportunity for a Sales Support Administrative CoordinatorBecome a vital part of the team at Grand Appliance and TV, where our commitment to customer satisfaction drives everything we do. We are on the lookout for a dedicated Sales Support Administrative Coordinator to assist our sales department with a variety of essential tasks....

  • Construction Project Coordinator

    1 week ago

    Madison, Wisconsin, United States Drake & Company Full time

    Job OverviewDrake & Company is seeking a part-time Construction Project Coordinator to join our team, working 25 hours per week.The ideal candidate will demonstrate outstanding problem-solving abilities, excellent communication skills, and strong organizational capabilities, with a sharp focus on detail. This role is designed to support our company,...

  • Administrative Coordinator

    5 days ago

    Madison, Wisconsin, United States TEKsystems Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TEKsystems. As an Administrative Assistant, you will be responsible for providing exceptional support to our staff and clients, ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional customer service to visitors,...

  • Construction Project Coordinator PR2988

    2 weeks ago

    Madison, Wisconsin, United States Drake & Company Full time

    Job OverviewThe Construction Project Coordinator will demonstrate outstanding problem-solving abilities, effective communication, and strong organizational skills, with a meticulous eye for detail. Their primary goal is to support the company, management, staff, and clients through personalized service. This role involves managing the daily administrative...

  • Membership and Administrative Services Coordinator

    2 weeks ago

    Madison, Wisconsin, United States WYSO | Wisconsin Youth Symphony Orchestras Full time

    Overview:The Wisconsin Youth Symphony Orchestras (WYSO) is in search of a dedicated Membership and Administrative Services Coordinator to enhance our team.This role is integral to the WYSO Operations team, focusing on maintaining smooth and efficient operations. The position emphasizes exceptional customer service to our members, families, and supporters,...

  • Family Office Financial Operations Specialist

    5 days ago

    Madison, Wisconsin, United States Total Administrative Services Corporation Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Financial Operations Specialist to join our team at Total Administrative Services Corporation. As a key member of our Family Office, you will be responsible for providing diversified financial and administrative support to our Managing Trustee/Owners.Key ResponsibilitiesFinancial Management:...

  • Operations Supervisor for Service Projects

    2 weeks ago

    Madison, Wisconsin, United States EMCOR Government Services Full time

    Company Overview:EMCOR Government Services is a leading provider of innovative mechanical, HVAC, and facilities management solutions. With a commitment to excellence and over 90 years of industry experience, we deliver comprehensive services that meet the diverse needs of our clients.Position Title: Service SuperintendentRole Overview: The Service...

  • Program and Project Coordinator

    2 weeks ago

    Madison, Wisconsin, United States Wolters Kluwer Full time

    ObjectiveIn the role of Program and Project Coordinator, you will serve as the main liaison for the implementation of Surveillance Products, operating under general oversight. Your responsibilities will involve collaborating closely with both Client and Internal teams to ensure timely and within-scope project delivery.Key ResponsibilitiesAs a Program and...

  • Operations Supervisor for Service Projects

    1 week ago

    Madison, Wisconsin, United States EMCOR Government Services Full time

    Company Overview:EMCOR Government Services is a leader in providing innovative solutions in the commercial HVAC, facilities management, and MEP services sectors. With a legacy of over 90 years, we excel in delivering comprehensive mechanical solutions that meet the diverse needs of our clients.Position Title: Service SuperintendentRole Overview: The Service...

  • Senior Administrative Coordinator

    7 days ago

    Madison, Wisconsin, United States The Madison Metropolitan School District Full time

    About This PositionThe Madison Metropolitan School District is seeking a highly skilled and organized Administrative Support Specialist Senior to join our team in the Department of Leadership Development.Key ResponsibilitiesManage and coordinate multiple projects simultaneously, providing timely support to the Senior Executive Director of Professional...