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Project Coordinator and Administrative Services Specialist

2 months ago

Madison, Wisconsin, United States Power System Engineering Inc Full time
About Power System Engineering Inc

We are a leading provider of relationship-driven engineering and consulting services for forward-thinking partners who pursue long-term energy solutions.

Job Summary

We are seeking a dedicated professional to provide project coordination and administrative assistance to our Renewable Energy Resources Department, Vice President, Practice Area Managers, and Project Managers.

Key Responsibilities
  • Administrative Assistance
    • Collaborate with project managers to create tools and processes to improve work product, workload, and resource planning.
    • Assist in marketing and business development efforts.
    • Assist with preparing and submitting technical proposals in response to Request for Proposals (RFPs).
    • Assist with project cost and progress tracking to meet budgets and deadlines.
    • Work with the Operations Department and project managers to prepare all monthly invoicing.
    • Coordinate and prepare information for project or internal department meetings, participate in meetings, and record meeting minutes.
    • Work on various internal administrative tasks, such as approving expense reimbursements, engineering license applications, and other administrative tasks as necessary.
  • Project Coordination
    • Under minimal supervision and direction, arrange appointments and prepare meeting minutes, memos, letters, reports, proposals, charts, contracts, etc.
    • Assist in simpler technical aspects of renewable energy design projects, such as reviewing electrical site plans and one-line diagrams.
    • Assist with technical reports, including proofreading, editing, formatting, printing, assembly, and submission to the client.
    • Assist with the preparation of construction bid packages and contracts.
    Requirements
    • Education and Experience
      • Bachelor's degree preferred. Associate degree in technical writing, editing, administrative assistance, or a related field will be considered.
      • 2+ years relevant experience, preferably with a professional services firm.
    • Knowledge and Skills
      • Highly organized, detail-oriented, and able to work independently.
      • Advanced knowledge of the Microsoft Office Suite (Word, Excel, and PowerPoint).
      • Excellent communication skills.
      • Strong teamwork and people skills.
      • Ability to multi-task, prioritize workload, problem-solve and meet deadlines.
      • Entrepreneurial and willing to dive into technical aspects of renewable energy projects.
    What We Offer

We strive to provide competitive salaries based on industry standards, qualifications, and experience. We are an Equal Opportunity/Affirmative Action Institution and do not discriminate on the basis of race, sex, gender identity, marital status, pregnancy, sexual orientation, age, disability, veteran status, religion, color, ancestry, or national origin or any other characteristic protected by federal, state or local laws.