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Project Coordinator

2 months ago

Madison, Wisconsin, United States Power System Engineering Inc Full time
Job Description

We are seeking a highly organized and detail-oriented professional to join our team at Power System Engineering Inc as a Project Coordinator. This role will provide administrative assistance to our Renewable Energy Resources Department, Vice President, Practice Area Managers, and Project Managers.

Key Responsibilities:

  • Collaborate with project managers to create tools and processes to improve work product, workload, and resource planning.
  • Assist in marketing and business development efforts.
  • Assist with preparing and submitting technical proposals in response to Request for Proposals (RFPs).
  • Assist with project cost and progress tracking to meet budgets and deadlines.
  • Work with the Operations Department and project managers to prepare all monthly invoicing.
  • Coordinate and prepare information for project or internal department meetings, participate in meetings, and record meeting minutes.
  • Work on various internal administrative tasks, such as approving expense reimbursements, engineering license applications, and other administrative tasks as necessary.
  • Coordinate meetings, including external coordination with venues and internal coordination with attendees.
  • Work cooperatively with other PSE team members to improve our efficiencies and work product.

Project Coordination Responsibilities:

  • Under minimal supervision and direction, arranges appointments and prepares meeting minutes, memos, letters, reports, proposals, charts, contracts, etc.
  • Assist in simpler technical aspects of renewable energy design projects, such as reviewing electrical site plans and one-line diagrams as part of ongoing efforts to review DER interconnect applications and solar PV production modeling using helioscope and PVSyst.
  • Assist with technical reports, including proofreading, editing, formatting, printing, assembly, and submission to the client. Attention to detail is a key component of these tasks.
  • Assist with the preparation of construction bid packages and contracts.

Requirements:

  • Bachelors degree preferred. Associate degree in technical writing, editing, administrative assistance, or a related field will be considered. Preference will be given to individuals with a technical degree.
  • 2+ years relevant experience, preferably with a professional services firm.

Desired Skills:

  • Highly organized, detail-oriented, and able to work independently
  • Advanced knowledge of the Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Excellent communication skills
  • Strong teamwork and people skills.
  • Ability to multi-task, prioritize workload, problem-solve and meet deadlines.
  • Entrepreneurial and willing to dive into technical aspects of renewable energy projects.
  • Proficiency with Microsoft Project a plus.

Power System Engineering Inc is an Equal Opportunity/Affirmative Action Institution and does not discriminate on the basis of race, sex, gender identity, marital status, pregnancy, sexual orientation, age, disability, veteran status, religion, color, ancestry, or national origin or any other characteristic protected by federal, state or local laws.