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Project Coordinator and Administrative Services Specialist

2 months ago

Madison, Wisconsin, United States Power System Engineering Inc Full time
About Power System Engineering Inc

We are a leading electrical energy expert that provides relationship-driven engineering and consulting services for forward-thinking partners who pursue long-term energy solutions.

Job Summary

We are seeking a dedicated professional to provide project coordination and administrative assistance to our Renewable Energy Resources Department, Vice President, Practice Area Managers, and Project Managers.

Key Responsibilities
  • Administrative Assistance (60-70%)
    • Collaborate with project managers to create tools and processes to improve work product, workload, and resource planning.
    • Assist in marketing and business development efforts.
    • Assist with preparing and submitting technical proposals in response to Request for Proposals (RFPs).
    • Assist with project cost and progress tracking to meet budgets and deadlines.
    • Work with the Operations Department and project managers to prepare all monthly invoicing.
    • Coordinate and prepare information for project or internal department meetings, participate in meetings, and record meeting minutes.
    • Work on various internal administrative tasks, such as approving expense reimbursements, engineering license applications, and other administrative tasks as necessary, such as assisting with travel arrangements, coordinating intranet updates, and being professional.
    • Coordinate meetings, including external coordination with venues and internal coordination with attendees.
    • Work cooperatively with other PSE team members to improve our efficiencies and work product.
  • Project Coordination (30-40%)
    • Under minimal supervision and direction, arranges appointments and prepares meeting minutes, memos, letters, reports, proposals, charts, contracts, etc.
    • Assist in simpler technical aspects of renewable energy design projects, such as reviewing electrical site plans and one-line diagrams as part of ongoing efforts to review DER interconnect applications and solar PV production modeling using helioscope and PVSyst.
    • Assist with technical reports, including proofreading, editing, formatting, printing, assembly, and submission to the client. Attention to detail is a key component of these tasks.
    • Assist with the preparation of construction bid packages and contracts.
    Requirements
    • Bachelors degree preferred. Associate degree in technical writing, editing, administrative assistance, or a related field will be considered. Preference will be given to individuals with a technical degree.
    • 2+ years relevant experience, preferably with a professional services firm.
    Preferred Skills
    • Highly organized, detail-oriented, and able to work independently
    • Advanced knowledge of the Microsoft Office Suite (Word, Excel, and PowerPoint)
    • Excellent communication skills
    • Strong teamwork and people skills.
    • Ability to multi-task, prioritize workload, problem-solve and meet deadlines.
    • Entrepreneurial and willing to dive into technical aspects of renewable energy projects.
    • Proficiency with Microsoft Project a plus.