Administrative Support Specialist

4 weeks ago


GondrecourtleChâteau, Grand Est, United States The Immigrant Law Center of Minnesota Full time
Job Summary

The Immigrant Law Center of Minnesota is seeking a highly organized and detail-oriented Receptionist to provide exceptional customer service and administrative support to our team.

This role is responsible for managing the front desk, handling incoming calls and emails, and performing various administrative tasks to ensure the smooth operation of our office.

As a Receptionist, you will be the first point of contact for clients, staff, and visitors, and will be responsible for creating a welcoming and organized reception area.

You will also support data entry and processing, and will work closely with our Office Manager to ensure that all tasks are completed efficiently and effectively.

Key Responsibilities:

  • Answer incoming calls and handle caller inquiries or provide referrals whenever possible
  • Greet and assist visitors, and direct them to the appropriate staff member
  • Receive payments and provide receipts
  • Process incoming mail and distribute general correspondence
  • Maintain a welcoming and organized reception area
  • Support data entry and processing
  • Perform other administrative tasks as assigned

Requirements:

  • High school diploma or equivalent
  • Previous experience in professional administrative support or customer service
  • Fluent in both Spanish and English
  • Proficient in Microsoft programs, including Word, PowerPoint, Excel, Outlook, Teams, and SharePoint
  • Detail-oriented and able to meet deadlines
  • Able to manage multiple tasks and projects simultaneously

What We Offer:

  • A dynamic and supportive work environment
  • The opportunity to work with a diverse team of professionals
  • A competitive salary and benefits package


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