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Administrative Coordinator for Executive Office
2 months ago
Agency Clarification
U.S. Citizens, CTAP, ICTAP
Key Responsibilities
Act as the primary office administrator for the State Director's office, ensuring that the operational practices and protocols utilized by secretaries in subordinate offices align with those established by the Director. Proactively design, implement, and propose modifications to administrative processes and methodologies. Adjust office practices and protocols for secretaries in subordinate offices across the organization, and reassign clerical personnel in subordinate offices to manage varying workloads effectively. Organize and facilitate regular training sessions for all secretaries and/or administrative support staff in subordinate offices, covering all aspects of secretarial duties such as correspondence, telephone etiquette, publications, directives, reports, and public relations.
Monitor organizational activities to provide accurate information and insights. Compose general correspondence succinctly for supervisor review and/or approval. Manage travel arrangements, credit card usage, procurement, and other office requirements for the State Director and Associate State Director. Schedule and coordinate meetings, including preparing agendas, selecting venues, and notifying participants.Employment Conditions
Requirements
U.S. Citizenship is mandatory Background investigation and drug screening may be required. Compliance with Selective Service Registration Act for males is necessary Submission of resume and supporting documents is required. Active real estate licenses or financial interests in firms with federal land interests are prohibited. New employees or supervisors in the Federal government must complete a one-year probationary period. Participation in the Direct Deposit Electronic Funds Transfer Program is required. A valid state driver's license must be obtained and maintained. Overnight travel away from home may be required up to 5 nights per month, necessitating the acquisition of a government charge card for travel purposes.Qualifications
To qualify, candidates must meet the specialized experience requirements outlined below. Your resume must clearly reflect your relevant experience.
Minimum Qualifications: To be considered minimally qualified for this position, you must demonstrate the required specialized experience and/or education for the respective grade level in which you are applying:
Specialized Experience: Applicants must possess one full year of specialized experience comparable in scope and responsibility to the GS-08 grade level in the Federal service (obtained in either the private or public sectors) performing the following: (1) ensuring the supervisor's daily agenda is adhered to based on commitments and/or workload; (2) coordinating and participating in meetings/conferences, including agenda preparation and/or note-taking; (3) reviewing and/or maintaining correspondence for proper format, grammar, and distribution; (4) preparing and/or conducting training on secretarial functions such as telephone procedures, publications, reports, and public relations.
All qualifications and eligibility requirements must be met by the closing date of the announcement.
Volunteer Experience: Experience refers to both paid and unpaid work, including volunteer activities conducted through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work contributes to essential competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Credit will be given for all qualifying experience, including volunteer experience.
You must include months, years, and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. Experience that does not specify exact hours per week or is listed as 'varies' will not receive credit.
Education
There is no substitution of education for experience at the grade level of this announcement.
