Administrative Assistant 2, Neonatology

5 days ago

Hartford, Connecticut, United States Connecticut Children's Full time
Job Summary

We are seeking an experienced Administrative Assistant 2 to join our Neonatology team at Connecticut Children's. As a key member of our department, you will provide administrative support to our medical education team, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Coordinate and perform administrative and operational support duties for medical education, including directing calls and routine inquiries, processing correspondence, forms, reports, and budgets.
  • Process forms and information, perform data entry as needed, and maintain established spreadsheets.
  • Establish and maintain files and records, prepare, edit, and proofread documents to ensure accuracy.
  • Provide administrative support for the department, including scheduling appointments, meetings, and events, and coordinating calendars for multiple individuals.
  • Prepare and distribute agendas, minutes, and documents, compose routine to complex correspondence and documents, and create forms, flyers, and templates as needed.
  • Compile and maintain statistics, budget, or data pertaining to departmental operations, and prepare or assist with preparation of scheduled and/or ad hoc statistical and narrative reports.
  • Perform basic information gathering and analysis, prepare reimbursement requests, work orders, requisitions, and other documents in accordance with pre-established procedures.
  • Copy and/or duplicate materials, prepare and transmit facsimiles, and proofread all work to ensure accuracy and neatness.
  • Anticipate, plan, and coordinate activities to manage assigned administrative support responsibilities, and may be requested to provide instruction and/or training to others in activities, processes, and responsibilities directly related to this position.
  • Maintain and expand own competencies by attending training sessions or educational programs, as directed, and encourage team members to adhere to professional standards and to expand competencies.
Requirements
  • High School Diploma or GED with five (5) years progressively increasing experiences directly related to the duties and responsibilities specified required.
  • Associate's degree with a minimum of three (3) years administrative support experience preferred.
  • Proficient with Microsoft Windows operating system and Microsoft Office applications, including Microsoft Word, Excel, PowerPoint, and ability to generate tables, spreadsheets, and presentations.
  • Experience with managing relevant databases, such as RAS, EndNote, and ability to utilize database applications, perform basic queries, and produce reports.
  • Intermediate to Advanced level word processing skills and spreadsheet skills, and ability to use operating basic office equipment, such as a copier, fax, calculator, and multi-featured telephone.
  • Effective use of patience in day-to-day performance, and ability to understand and apply knowledge of department/organizational policies and procedures to resolve routine to complex problems and meet multiple needs of customers.
  • Multi-task and problem solve with working knowledge of unit/department, and ability to organize and manage time, activities, and processes on a weekly and/or project basis.
  • Make administrative/procedural decisions and judgments, and focus on customer needs and follow through to meet needs.
About Us

Connecticut Children's is the only health system in Connecticut that is 100% dedicated to children. Established on a legacy that spans more than 100 years, Connecticut Children's offers personalized medical care in more than 30 pediatric specialties across Connecticut and in two other states.

Our transformational growth establishes us as a destination for specialized medicine and enables us to reach more children in locations that are closer to home.

Our breakthrough research, superior education and training, innovative community partnerships, and commitment to diversity, equity, and inclusion provide a welcoming and inspiring environment for our patients, families, and team members.

Treating children isn't just our job - it's our passion. As a leading children's health system experiencing steady growth, we're excited to expand our team with exceptional team members who share our vision of transforming children's health and well-being as one team.

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