Administrative Support Specialist
2 weeks ago
The Administrative Assistant role at JobsRUs.com. is responsible for providing complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment.
Key Responsibilities
- Planning and coordinating meeting arrangements, travel, and lodging
- Calendar management of meetings and events, including arrangement of presentation materials and equipment
- Composing and producing documents, maintaining relevant databases and records
- Updating and maintaining departmental websites
- Researching, analyzing, and summarizing data for reports independently
- Assisting with department budget, processing expense reports, organizing and maintaining filing systems, and other records
- Answering phones, routing callers, taking messages, responding to inquiries, greeting visitors, and handling walk-in inquiries
- Communicating effectively, screening, and prioritizing incoming calls
- Ordering supplies and equipment, making requests for repairs and services, monitoring and updating inventory, budget, and account records
- Problem-solving routine problems and communicating based on existing procedures
- Typing and proofreading documents produced by others
- Creating, maintaining, and collecting data for standard reports, charts, graphs, spreadsheets, and databases
- Handling confidential information and matters
Requirements
- High School Education or equivalent preferred
- Minimum of one to two years of administrative support experience preferred
- Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint
- Internet search skills as relevant to the position and knowledge of using computer applications
- Standard report generation; office administrative practices and procedures
- Skilled with meeting critical deadlines and good time management skills
- Strong analytical, problem-solving, basic research, and time management skills
- Verbal and written communication, and listening skills
- Ability to deal successfully with the public in person and over the telephone
- Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage, or leave of absence coverage
- Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail
- Friendly and professional demeanor and initiative to seek improvements to processes
- Good organization, discretion, and independent judgment skills and ability to understand policies and procedures
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