Administrative Support Specialist

2 weeks ago


Louisville, Kentucky, United States JobsRUs Full time
Job Summary

The Administrative Assistant role at JobsRUs.com. is responsible for providing complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment.

Key Responsibilities


  • Planning and coordinating meeting arrangements, travel, and lodging
  • Calendar management of meetings and events, including arrangement of presentation materials and equipment
  • Composing and producing documents, maintaining relevant databases and records
  • Updating and maintaining departmental websites
  • Researching, analyzing, and summarizing data for reports independently
  • Assisting with department budget, processing expense reports, organizing and maintaining filing systems, and other records
  • Answering phones, routing callers, taking messages, responding to inquiries, greeting visitors, and handling walk-in inquiries
  • Communicating effectively, screening, and prioritizing incoming calls
  • Ordering supplies and equipment, making requests for repairs and services, monitoring and updating inventory, budget, and account records
  • Problem-solving routine problems and communicating based on existing procedures
  • Typing and proofreading documents produced by others
  • Creating, maintaining, and collecting data for standard reports, charts, graphs, spreadsheets, and databases
  • Handling confidential information and matters


Requirements


  • High School Education or equivalent preferred
  • Minimum of one to two years of administrative support experience preferred
  • Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint
  • Internet search skills as relevant to the position and knowledge of using computer applications
  • Standard report generation; office administrative practices and procedures
  • Skilled with meeting critical deadlines and good time management skills
  • Strong analytical, problem-solving, basic research, and time management skills
  • Verbal and written communication, and listening skills
  • Ability to deal successfully with the public in person and over the telephone
  • Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage, or leave of absence coverage
  • Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail
  • Friendly and professional demeanor and initiative to seek improvements to processes
  • Good organization, discretion, and independent judgment skills and ability to understand policies and procedures


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