Administrative Operations Coordinator

2 weeks ago


Beverly Hills, California, United States City of Beverly Hills Full time
Position Overview

The Administrative Operations Coordinator plays a crucial role in ensuring the smooth functioning of departmental activities by executing a variety of complex and sensitive administrative tasks. This position is essential in providing high-level support to the department head and assisting with various projects and programs.

Key Responsibilities
  • Perform a wide range of administrative duties that require discretion and confidentiality.
  • Support the department head by managing schedules, organizing meetings, and preparing necessary documentation.
  • Assist in the coordination and execution of departmental projects, ensuring timely completion and adherence to guidelines.
  • Act as a liaison between the department and other stakeholders, providing information and responding to inquiries effectively.
  • Maintain organized records and files, ensuring easy access to important information.
Qualifications

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Excellent communication skills and a proactive approach to problem-solving are essential for success in this role.

Why Join Us?

Working with the City of Beverly Hills offers a unique opportunity to contribute to a vibrant community while developing your professional skills in a supportive environment.



  • Beverly Hills, California, United States 3 Arts Entertainment Full time

    Administrative Assistant3 Arts Entertainment, a leading talent management company, seeks a highly organized and detail-oriented Administrative Assistant to support the operations department.Job SummaryThis role will report to the HR Manager and the Controller, and will provide administrative support to executives with scheduling, coordinating, maintaining...


  • Beverly Hills, California, United States Medwin Insurance Agency Inc Full time

    We are seeking a highly organized and detail-oriented Administrative Associate to join our team at Medwin Insurance Agency Inc. The ideal candidate will provide essential support to ensure the smooth operation of our office, handling a variety of administrative tasks and assisting team members as needed.**Key Responsibilities:**- Manage daily office...


  • Beverly Hills, California, United States HADASSAH ZIONIST ORG Full time

    Job SummaryThe Administrative Assistant plays a vital role in ensuring the smooth operation of the office at HADASSAH ZIONIST ORG. This position requires a highly organized and detail-oriented individual who can provide administrative support to staff and volunteers.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to staff and...


  • Beverly Hills, California, United States Regent Services Full time

    Receptionist and Administrative Coordinatorat Regent ServicesRegent Services is a diversified private equity organization dedicated to acquiring and managing businesses in transition across various sectors. We are currently looking for a proactive Receptionist and Administrative Coordinator to fill a newly established position within our team.Your Role:In...


  • Beverly Hills, California, United States Discovery Land Company Full time

    This position is integral to the operations of Discovery Land Company, situated within the Corporate Office environment.We are in search of a Senior Administrative Coordinator to enhance our Company Operations Administrative Department. This role is essential in providing support to top executives and ensuring the efficient operation of the executive...


  • Beverly Hills, California, United States Max Benjamin Partners Inc Full time

    Job OverviewPosition SummaryThis is an exceptional opportunity to embark on a career with a dynamic boutique commercial real estate firm. The role is multifaceted, offering a pathway for advancement within the organization. The Administrative Coordinator (AC) is tasked with overseeing all office operations for a team comprising both in-person and remote...


  • Beverly Hills, California, United States HADASSAH ZIONIST ORG Full time

    About HADASSAH ZIONIST ORGHADASSAH ZIONIST ORG is a vibrant institution committed to fostering a positive influence within our community. Our workforce is driven by a passion for serving our members and volunteers, ensuring the effective execution of various initiatives and events. We pride ourselves on maintaining a collaborative and supportive...


  • Beverly Hills, California, United States Gucci America Full time

    GUCCI Store Operations CoordinatorRole OverviewAs a pivotal member of the GUCCI team, the Store Operations Coordinator is tasked with delivering comprehensive support to both front and back-of-house operations. This role is essential in facilitating various sales-related activities, managing point-of-sale systems, overseeing inventory processes, and...


  • Beverly Hills, California, United States Omega Law Group PC Full time

    Job OverviewOmega Law Group PC is a reputable personal injury law firm dedicated to advocating for individuals who have suffered due to negligence or wrongful acts. We are seeking a detail-oriented and organized individual to fill the role of Administrative Assistant, supporting the intake and onboarding process of new clients.Key ResponsibilitiesAccurately...


  • Beverly Hills, California, United States Omega Law Group PC Full time

    Job OverviewOmega Law Group PC is a reputable personal injury law firm dedicated to advocating for individuals who have suffered due to negligence or wrongful acts. We are seeking a detail-oriented and organized individual to fill the role of Administrative Assistant, supporting the intake and onboarding process of new clients.Key Responsibilities:Accurately...


  • Beverly Hills, California, United States SEG Full time

    Job OverviewEXECUTIVE SUPPORTManage a wide range of administrative responsibilities, including overseeing a highly active schedule of appointments; preparing expense reports; drafting and organizing various communications; coordinating intricate travel arrangements, itineraries, and agendas.Ensure that all presentation materials are thoroughly reviewed at...


  • Beverly Hills, California, United States Max Benjamin Partners Inc Full time

    Job OverviewPosition SummaryThis is an exceptional opportunity to embark on a career within a dynamic boutique commercial real estate firm. The role is multifaceted, offering a pathway for advancement within the organization. The Office Administrator (OA) position encompasses two primary responsibilities: overseeing comprehensive office management for a team...


  • Beverly Hills, California, United States Max Benjamin Partners Inc Full time

    Job OverviewPosition SummaryThis is an exceptional opportunity to embark on a career with a dynamic boutique commercial real estate firm. The role is multifaceted, offering a pathway for advancement within the organization. The Office Administrator (OA) position encompasses two primary responsibilities: overseeing comprehensive office management for a team...


  • Beverly Hills, California, United States Musicow Full time

    About MusicowAt Musicow US, we are a vibrant team of music lovers, innovative thinkers, and dedicated professionals. Our belief is that each unique talent elevates our collective mission. Our core values are anchored in four fundamental principles:Passion for Music: Music is the essence of our work. While technology and trends evolve, our admiration for...


  • Beverly Hills, California, United States Max Benjamin Partners Inc Full time

    Job OverviewPosition SummaryThis is a unique opportunity to embark on a career with a dynamic boutique commercial real estate firm. The role is multifaceted, offering a pathway for advancement within the organization. The Office Administrator (OA) position encompasses two primary responsibilities: overseeing comprehensive office management for a team of 40,...


  • Beverly Hills, California, United States HADASSAH ZIONIST ORG Full time

    About HADASSAH ZIONIST ORGHADASSAH ZIONIST ORG is a vibrant organization committed to fostering a positive influence within our community. Our dedicated team is focused on supporting our members and volunteers to ensure the effective execution of various initiatives and events. We pride ourselves on creating a collaborative and nurturing work...


  • Beverly Hills, California, United States HADASSAH ZIONIST ORG Full time

    About HADASSAH ZIONIST ORGHADASSAH ZIONIST ORG is a vibrant organization committed to fostering a positive influence within our community. Our dedicated team is enthusiastic about serving our members and volunteers, ensuring the effective implementation of various projects and events. Become part of a collaborative and nurturing work atmosphere.Position...


  • Woodland Hills, California, United States Security Company in Los Angeles Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to support our office operations at a Security Company in Los Angeles. As a key member of our team, you will provide administrative assistance to our office manager and other employees, ensuring they have the necessary resources to perform their duties effectively.Key...


  • Beverly Hills, California, United States Cedars-Sinai Full time

    Job DescriptionThe Administrative Assistant provides support for the Executive Director, Medical Group Operations, Operations Managers or physicians by performing clerical, administrative and general office activities to support the facilitation of administrative workflow within the department and/or unit. Will provide administrative support for all...


  • Beverly Hills, California, United States Flagstar Bank Full time

    The Administrative Executive plays a crucial role in enhancing organizational efficiency by delivering high-level information management support, administrative assistance, and operational coordination. This position requires managing a diverse and intricate array of administrative and executive support tasks while working with minimal oversight. The...