Receptionist and Administrative Coordinator

2 weeks ago

Beverly Hills, California, United States Regent Services Full time

Receptionist and Administrative Coordinator

at Regent Services

Regent Services is a diversified private equity organization dedicated to acquiring and managing businesses in transition across various sectors. We are currently looking for a proactive Receptionist and Administrative Coordinator to fill a newly established position within our team.

Your Role:

In this role, you will leverage your professional expertise and independent decision-making skills to navigate complex tasks while aligning with the organization's objectives. The Receptionist and Administrative Coordinator will undertake a broad range of administrative responsibilities to ensure the executive team is well-supported, the office environment is well-maintained, and to act as a cultural ambassador for various company initiatives, including catered events, travel arrangements, and hosting distinguished guests.

Key Attributes:

  • Meticulous and organized, with a minimum of 2 years of experience in office management, hospitality, or customer service.
  • Exceptional written and verbal communication abilities.
  • Proactive and eager to continuously enhance your skill set.
  • Technologically proficient, with a strong command of Microsoft Office, particularly Excel.
  • Able to thrive in a dynamic environment requiring versatility.

Qualifications:

  • Proven ability to manage multiple projects from inception to completion.
  • Excellent problem-solving and time-management skills.
  • Empathetic towards clients and visitors, committed to providing prompt and friendly assistance.

Responsibilities:

  • General front office duties, including phone and reception support.
  • Providing foundational support to various departments, such as legal, finance, human resources, and executive teams.
  • Overseeing office management tasks, including supply ordering, kitchen stocking, mail organization, basic technical assistance, and facilities oversight.
  • Assisting with new employee onboarding by preparing their workspace.
  • Developing, implementing, and managing office operations and procedures.
  • Maintaining the overall condition of the office and coordinating necessary repairs.
  • Managing the office calendar, including scheduling and arranging domestic and international travel.
  • Overseeing the office budget and ensuring accurate and timely financial reporting.
  • Performing additional tasks as required on a project basis.

Equal Opportunity Employer:

Regent Services is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities regardless of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable laws.

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