Administrative Coordinator and Financial Specialist

1 week ago

Beverly Hills, California, United States Max Benjamin Partners Inc Full time
Job Overview

Position Summary
This is an exceptional opportunity to embark on a career within a dynamic boutique commercial real estate firm. The role is multifaceted, offering a pathway for advancement within the organization. The Office Administrator (OA) position encompasses two primary responsibilities: overseeing comprehensive office management for a team of 40, including both in-person and remote staff, and providing executive assistance to the Managing Director (MD) to ensure the successful execution of key company initiatives.

The OA will be responsible for maintaining an adequate supply of office materials and serving as the main liaison for employees regarding essential business functions, including onboarding, deal closure, and daily interactions with third-party vendors. Accurate bookkeeping and proficient use of QuickBooks for categorizing, reconciling, and reporting financial data will be essential. The OA will work closely with the MD, facilitating the smooth operation of a fast-paced office environment.

Key Responsibilities:

  • Draft various documents, including contracts, recruitment materials, and event correspondence.
  • Exhibit the ability to respond promptly to emerging situations, efficiently manage multiple high-priority tasks, and make informed decisions with minimal oversight.
  • Coordinate complex scheduling and manage extensive calendars, ensuring the effective flow of information to senior leadership.
  • Assist the MD with business-related tasks and ensure punctuality and preparedness for meetings and travel.
  • Oversee the approval and timely payment of invoices by the Billing Department.
  • Maintain professionalism and confidentiality with all materials, exercising discretion at all times.
  • Support employees through onboarding processes, training materials, and access to necessary resources.
  • Handle bookkeeping for multiple company accounts, including expense categorization, monthly profit and loss statements, and reconciliation with bank statements.

Qualifications:

  • A minimum of 3 years of experience as an Office Administrator or Executive Assistant.
  • Exceptional business writing skills with a strong command of English grammar and punctuation.
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
  • Experience with QuickBooks and a foundational understanding of accounting principles.
  • Demonstrated initiative and self-starter mentality.
  • Excellent written, verbal, and interpersonal communication skills.
  • Interest or competency in financial analysis, business valuation, and accounting.
  • Highly organized and detail-oriented, with the ability to prioritize effectively.
  • A collaborative team player with integrity and professionalism.
  • Capability to manage multiple projects simultaneously.
  • Creative problem-solving skills.
  • Familiarity with legal terminology and document management is preferred.
  • Professional and warm communication style.
  • Reliable transportation is required.

Education:

  • Bachelor's degree, preferably in Finance, Economics, or Business Administration.

Employment Type:

  • Full-time position.
  • In-office work required.

Compensation:

  • Starting at $20-$25 per hour; 40 hours per week.
  • Annual salary of $55,000 following a trial period, with potential for bonuses based on performance.

About Max Benjamin Partners:
Max Benjamin Partners is a boutique commercial real estate firm specializing in innovative capital solutions for real estate developers and investors. Our extensive network of capital providers and our creative approach to financing allow us to deliver competitive options in the market. Despite industry challenges, our team has experienced significant growth, reflecting our commitment to excellence and collaboration.

  • Administrative Coordinator and Financial Specialist

    2 weeks ago

    Beverly Hills, California, United States Max Benjamin Partners Inc Full time

    Job OverviewPosition SummaryThis is a unique opportunity to embark on a career with a dynamic boutique commercial real estate firm. The role is multifaceted, offering a pathway for advancement within the organization. The Office Administrator (OA) position encompasses two primary responsibilities: overseeing comprehensive office management for a team of 40,...

  • Administrative Coordinator and Financial Clerk

    1 week ago

    Beverly Hills, California, United States Max Benjamin Partners Inc Full time

    Job OverviewPosition SummaryThis is an exceptional opportunity to embark on a career with a dynamic boutique commercial real estate firm. The role is multifaceted, offering a pathway for advancement within the organization. The Administrative Coordinator (AC) is tasked with overseeing all office operations for a team comprising both in-person and remote...

  • Administrative Coordinator and Financial Clerk

    1 week ago

    Beverly Hills, California, United States Max Benjamin Partners Inc Full time

    Job OverviewPosition SummaryThis is an exceptional opportunity to embark on a career with a dynamic boutique commercial real estate firm. The role is multifaceted, offering a pathway for advancement within the organization. The Office Administrator (OA) position encompasses two primary responsibilities: overseeing comprehensive office management for a team...

  • Administrative Manager and Financial Coordinator

    5 days ago

    Beverly Hills, California, United States Max Benjamin Partners Inc Full time

    Job SummaryThis is a rare opportunity to start a career at a dynamic boutique commercial real estate firm. This role is expansive and allows the individual a path to promotion with the company. The Office Administrator (OA) job is two-fold and is responsible for both championing all office management to a team of professionals and the executive assistance to...

  • Receptionist and Administrative Coordinator

    2 weeks ago

    Beverly Hills, California, United States Regent Services Full time

    Receptionist and Administrative Coordinatorat Regent ServicesRegent Services is a diversified private equity organization dedicated to acquiring and managing businesses in transition across various sectors. We are currently looking for a proactive Receptionist and Administrative Coordinator to fill a newly established position within our team.Your Role:In...

  • Administrative Support Specialist

    2 weeks ago

    Beverly Hills, California, United States UNIVERSAL PROPERTY INVESTMENTS Full time

    Job OverviewWe are looking for an Administrative Support Specialist to become a vital part of our organization. In this role, you will handle various clerical and administrative tasks to facilitate the smooth operation of our business.Key Responsibilities:Compose and prepare official documents and correspondenceOrganize and coordinate meetings and...

  • Administrative Coordinator

    1 week ago

    Beverly Hills, California, United States 3 Arts Entertainment Full time

    Administrative Assistant3 Arts Entertainment, a leading talent management company, seeks a highly organized and detail-oriented Administrative Assistant to support the operations department.Job SummaryThis role will report to the HR Manager and the Controller, and will provide administrative support to executives with scheduling, coordinating, maintaining...

  • Administrative Support Specialist

    5 days ago

    Beverly Hills, California, United States AMG Full time

    About the RoleWe are seeking a highly motivated and organized Administrative Support Specialist to join our team at AMG. As an integral part of our corporate administration, you will play a key role in ensuring the smooth operation of our office.Key ResponsibilitiesLiaise between departments: Facilitate communication and coordination between administration...

  • Senior Administrative Coordinator

    2 weeks ago

    Beverly Hills, California, United States Discovery Land Company Full time

    This position is integral to the operations of Discovery Land Company, situated within the Corporate Office environment.We are in search of a Senior Administrative Coordinator to enhance our Company Operations Administrative Department. This role is essential in providing support to top executives and ensuring the efficient operation of the executive...

  • Financial Project Coordinator

    2 weeks ago

    Beverly Hills, California, United States Amtec Inc. Full time

    Financial Project CoordinatorAmtec Inc. is a prestigious developer focused on creating luxury residences. We are seeking a Financial Project Coordinator to oversee our project budgets.Key Responsibilities:Oversee project financials and ensure accuracy in reporting.Work closely with project leaders to align financial objectives with project goals.Generate...

  • Financial Project Coordinator

    1 week ago

    Beverly Hills, California, United States Amtec Inc. Full time

    Financial Project CoordinatorAmtec Inc. is a premier developer focused on high-end custom home construction. We are seeking a Financial Project Coordinator to oversee our project budgets effectively.Key Responsibilities:Oversee project financials to ensure accuracy and compliance.Work closely with project leaders to synchronize objectives with budgetary...

  • Administrative Coordinator

    22 hours ago

    Beverly Hills, California, United States Medwin Insurance Agency Inc Full time

    We are seeking a highly organized and detail-oriented Administrative Associate to join our team at Medwin Insurance Agency Inc. The ideal candidate will provide essential support to ensure the smooth operation of our office, handling a variety of administrative tasks and assisting team members as needed.**Key Responsibilities:**- Manage daily office...

  • Administrative Coordinator

    3 days ago

    Beverly Hills, California, United States HADASSAH ZIONIST ORG Full time

    Job SummaryThe Administrative Assistant plays a vital role in ensuring the smooth operation of the office at HADASSAH ZIONIST ORG. This position requires a highly organized and detail-oriented individual who can provide administrative support to staff and volunteers.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to staff and...

  • Administrative Operations Coordinator

    2 weeks ago

    Beverly Hills, California, United States City of Beverly Hills Full time

    Position Overview The Administrative Operations Coordinator plays a crucial role in ensuring the smooth functioning of departmental activities by executing a variety of complex and sensitive administrative tasks. This position is essential in providing high-level support to the department head and assisting with various projects and programs. Key...

  • Administrative Support Specialist

    3 days ago

    Beverly Hills, California, United States Modern HR Full time

    Job SummaryModern HR is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide direct support to our accounting team, focusing on bookkeeping, reconciliation of accounts, and supporting our owners.Key Responsibilities:Assist the office team with various...

  • Administrative Support Specialist

    2 weeks ago

    Beverly Hills, California, United States The Law Offices of M Asadi Full time

    Job OverviewOur esteemed legal practice is in search of a dependable and diligent administrative support specialist to assist on a part-time basis. This role requires the candidate to be fluent in Spanish.We are looking for someone with a positive demeanor, who excels in collaboration and teamwork. The ideal candidate should be hardworking and capable of...

  • Financial Administrative Coordinator

    2 weeks ago

    Laguna Hills, California, United States Express Employment Professionals- Laguna Hills, CA Full time

    Job OverviewExpress Employment Professionals is seeking a dedicated Administrative Coordinator for a research and development firm.This position operates Monday through Friday from 8:00 AM to 5:00 PM.Key ResponsibilitiesSupport the preparation and review of proposals, ensuring all content is accurate and submitted on time.Assist in various office management...

  • Administrative Coordinator

    1 week ago

    Beverly Hills, California, United States Omega Law Group PC Full time

    Job OverviewOmega Law Group PC is a reputable personal injury law firm dedicated to advocating for individuals who have suffered due to negligence or wrongful acts. We are seeking a detail-oriented and organized individual to fill the role of Administrative Assistant, supporting the intake and onboarding process of new clients.Key ResponsibilitiesAccurately...

  • Administrative Coordinator

    1 week ago

    Beverly Hills, California, United States Omega Law Group PC Full time

    Job OverviewOmega Law Group PC is a reputable personal injury law firm dedicated to advocating for individuals who have suffered due to negligence or wrongful acts. We are seeking a detail-oriented and organized individual to fill the role of Administrative Assistant, supporting the intake and onboarding process of new clients.Key Responsibilities:Accurately...

  • Senior Administrative Coordinator

    1 week ago

    Beverly Hills, California, United States SEG Full time

    Job OverviewEXECUTIVE SUPPORTManage a wide range of administrative responsibilities, including overseeing a highly active schedule of appointments; preparing expense reports; drafting and organizing various communications; coordinating intricate travel arrangements, itineraries, and agendas.Ensure that all presentation materials are thoroughly reviewed at...