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Administrative Coordinator

2 months ago

Beverly Hills, California, United States Medwin Insurance Agency Inc Full time

We are seeking a highly organized and detail-oriented Administrative Associate to join our team at Medwin Insurance Agency Inc. The ideal candidate will provide essential support to ensure the smooth operation of our office, handling a variety of administrative tasks and assisting team members as needed.

**Key Responsibilities:**

- Manage daily office operations, including coordinating logistics and ensuring seamless workflow.

- Prepare and maintain documents, reports, and correspondence, utilizing strong writing and communication skills.

- Assist with the coordination of meetings, including booking meeting rooms and preparing materials, to facilitate effective collaboration.

- Handle incoming and outgoing mail and packages, ensuring timely and secure delivery.

- Maintain office supplies inventory and order new materials as needed, to ensure a well-stocked and efficient workspace.

- Support team members with travel arrangements, expense reports, and other logistical tasks, to minimize disruptions and maximize productivity.

- Assist in the preparation of presentations, spreadsheets, and other documents, utilizing strong analytical and problem-solving skills.

- Perform data entry and maintain accurate records in company databases, to ensure data integrity and compliance.

- Greet and assist visitors in a professional and courteous manner, providing exceptional customer service.

- Perform other related duties as assigned, to support the success of our team and organization.

**Qualifications:**

- High school diploma or equivalent; associate's degree or higher preferred.

- 1-3 years of experience in an administrative role, with a proven track record of success.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with strong technical skills.

- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects.

- Excellent verbal and written communication skills, with the ability to effectively communicate with team members and stakeholders.

- Ability to handle multiple tasks and prioritize effectively, with a strong attention to detail and problem-solving abilities.

- Professional demeanor and ability to work well in a team environment, with a customer-focused approach.