HR Administrative Specialist

2 weeks ago

Santa Clara, California, United States Hilton Santa Clara Full time
Compensation: $27 - $28.50 an hour based on experience.

Hilton Santa Clara is on the lookout for a dedicated HR Administrative Specialist to become part of our vibrant team, enjoying the perks of a dynamic hotel atmosphere. The HR Administrative Specialist will play a crucial role in supporting the HR Director with various administrative responsibilities related to recruitment, onboarding, terminations, benefits management, data entry, payroll preparation, workplace safety, and recordkeeping. A minimum of 1-2 years of clerical experience in HR is required, along with proficiency in word processing and spreadsheet applications in a Windows environment. Flexibility to work occasional weekends is necessary.

Benefits
  • Medical (Anthem or Kaiser)
  • Dental (Aetna)
  • Vision (VSP) and Life (The Hartford)
  • Voluntary Benefits including Accident, Critical Illness, Hospital Indemnity, Supplemental Life (The Hartford)
  • 401K Retirement Benefits with 4% match and immediate 100% vesting (Transamerica)
  • Vacation, sick and holiday pay
  • Free Parking at the hotel
  • Meal stipend
  • Education Assistance
  • Room Rate Discounts with any Hilton Brand Hotel
  • Additional Room Discounts for select hotels within portfolio
  • Two pairs of slip-resistant shoes a year
  • Discount rates for travel such as car rental, theme parks, and much more
KEY RESPONSIBILITIES:
  • Assist in the recruitment process, including scheduling interviews, conducting background checks, verifying employment references, and creating new hire files. Participation in job fairs may also be required.
  • Ensure accurate data entry into HR software for new hires, terminations, training records, benefits, etc.
  • Support recordkeeping and reporting for new hires, terminations, benefits administration, worker's compensation, safety, payroll, and lockers.
  • Assist with benefits administration, enrollment, and health and wellness initiatives.
  • Contribute to safety program efforts.
  • Help plan and execute employee engagement events.
  • Support employee training initiatives.
  • Assist in the creation of newsletters and facilitate interdepartmental communication.
  • Perform clerical tasks such as copying, filing, and faxing.
  • Foster a collaborative environment by understanding the operational procedures of other hotel departments.
  • Promote teamwork and a positive attitude among staff.
  • Attend departmental and inter-departmental meetings in the absence of the HR Director.
  • Communicate any relevant information regarding hotel operations, guests, or employee activities to management.
  • Maintain knowledge of hotel emergency procedures.
  • Ensure guest satisfaction is prioritized.
  • Conduct safety inspections of the hotel.
  • Update bulletin boards and guest comment boards.
  • Assist with locker checks.
  • Follow supervisor's instructions and perform other assigned duties.
  • Assist with payroll documentation, including reviewing daily payroll edits, ensuring accuracy and timeliness of payroll processing, and managing payroll-related benefits.
  • Facilitate team member benefit enrollment and coordinate the annual enrollment process.
  • Oversee team member benefit eligibility reviews.
  • Reconcile medical invoices and ensure timely payments.
  • Initiate the off-boarding process, including benefit terminations.
  • Ensure team member and medical files are complete and securely maintained.
  • Assist in organizing team member activities (e.g., team member of the month, picnics, etc.).
QUALIFICATIONS:
  • Proficient in speaking, reading, and writing in English; bilingual in Spanish is a plus.
  • Experience with UKG is preferred.
  • Prior payroll experience is required.
  • Ability to read, comprehend, and write instructions, correspondence, and memos.
  • Preferred experience in Human Resources and/or administrative roles.
  • Previous experience in the hotel industry is advantageous.
  • Strong organizational skills, time management, and the ability to maintain focus.
The Hilton Santa Clara is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

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